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margounruh2
Level 1

About 60% of our automated invoice reminders are double sending. Anyone else having this issue?

The double-sent reminders are typically sent at the same timestamp to the same recipients. Occasionally, a reminder will resend hours later for no obvious reason.
3 Comments 3
Heide DC
QuickBooks Team

About 60% of our automated invoice reminders are double sending. Anyone else having this issue?

I recognize the importance of sending timely invoice reminders to your customers, margounruh2. Allow me to assist you with this task and ensure business runs smoothly.
 
QuickBooks periodically checks your invoice due dates and automatically sends reminders based on how you set them up.
 
To ensure you are receiving the right reminders without any delays or duplicates, let’s take a moment to review your Automatic Invoice Reminders.
 
Follow these steps:
 
  1. Go to the Gear icon and select Account and Settings.
  2. Select the Sales tab.
  3. Find the Reminders section and click Edit.
  4. Turn off the Automatic invoice reminders button.
  5. Click Save and then choose Done to confirm.

 

Once you have made these adjustments, log out of your account and sign back in. Then, repeat the steps above to re-enable the reminders.
 
If the issue persists, you can contact our Customer support team. They have advanced tools to thoroughly check the workflow and provide critical assistance in addressing this matter.
 
Once the issue is resolved, it is essential to promptly record invoice payments to ensure your financial records remain accurate.
 
We are here to help you in any way we can with other concerns with your invoice reminders in QBO.
LivePub
Level 1

About 60% of our automated invoice reminders are double sending. Anyone else having this issue?

It sent out the same invoice twice around midnight. The invoice is dated one month back, and was sent to the client one month late, so QB thought it needed to send a reminder after 30 days, even though automatic reminders are turned off. 

JayneusR
QuickBooks Team

About 60% of our automated invoice reminders are double sending. Anyone else having this issue?

Hello there, LivePub.

 

Thank you for bringing your concern to our attention. Since your automatic reminders are disabled, we'll need to check the Audit log to determine if an invoice reminder was manually sent or triggered by another action. Here's how to do it:

 

  1. Click on the Gear icon in QuickBooks.
  2. Under the Tools menu, select Audit Log.
  3. Filter your search:
    • For User, select All Users.
    • Set the appropriate range for the Date Changed.
    • Under Events, look for any actions related to invoice reminders.

 

This process will help you identify who created or sent the invoice reminder.

 

If you find that the reminder was triggered by System Administration, I recommend contacting our Live Support Team. They have access to advanced tools to thoroughly investigate your account and its workflow to pinpoint the issue and resolve it.

 

Feel free to use the Reply button below if you have any further questions or need assistance with QuickBooks.

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