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247 OfficeWorks
Level 1

Best practice to create an Invoice for Inventory not tracked in QuickBooks



I am a new hire in a manufacturing company, and I am updating procedures. We are moving from Desktop to Online versions, and I don't feel that it is needed to transfer the inventory as we will not track it, so we keep the new books clean(er).


We do not track Inventory in QuickBooks, and I would like to know the best practice for creating an Invoice.


The company has been using Inventory Items (is a manufacturing company) and is creating issues that the CPA solves with JE (but still showing as negative qty.).


I was thinking of creating non-inventory items to create Invoices, which brings me to my question: what would be the best practice?


I appreciate any help you can provide.

2 Comments 2
Fiat Lux - ASIA
Level 15

Best practice to create an Invoice for Inventory not tracked in QuickBooks

The root cause is that QBO does not offer assembly features for manufacturing companies. Consider having an additional app to do it and link it with QBO.


QuickBooks Team

Best practice to create an Invoice for Inventory not tracked in QuickBooks

Hello there, @247 OfficeWorks. I'm here to clarify things to you about non-inventory items and guide you on how you can create an invoice in QuickBooks Online.

Yes. You can use the non inventory in recording items without tracking qty in QuickBooks Online. This is a type of product that is purchased or sold but whose quantity is not tracked.

Here's how:

  1. Go to the Sales menu and select Products and services.
  2. Click New then choose non-inventory.
  3. Add a name of the item.
  4. On the Category dropdown, choose the category that best describes the non-inventory item.
  5. Fill out the rest of the fields as needed.
  6. Once done, select Save and close.

For more details on how to set up product and service items, you can check out this article: Add product and service items to QuickBooks Online.

To create an invoice, here's how:

  1. Go to the + New button and select Invoice.
  2. From the Customer dropdown menu and double-check that all of the information is correct.
  3. In the Product/Service tab, select non-inventory product.
  4. Add all the necessary information for your invoice.
  5. Then, Save and close.

For additional insights on how to create an invoice, you can refer to this article: Create invoices in QuickBooks Online.

You can refer to this page for the reports to run depending on what kind of information you want to see, such as your top sellers, what's on hand, the cost of goods, and more. Here's the article for that: Use reports to see your sales and inventory status.

Just let me know if you have any additional questions about non-inventory items or if you need a hand with setting up progress invoicing or any other QuickBooks related concern. I’m always here to help. I'm rooting for your business!

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