Bills and Budget Reports

Hello there, @Anonymous.

I'm here to help share information about running the Profit & Loss Budget vs Actual report in QuickBooks Desktop (QBDT).

Transactions will just reflect on the report if there's a specific class assigned to each transaction or per line account. If the bill created has more than one line account, please ensure to assign a class to each line. It's possible that some of your bill or line account doesn't have a class.

In this case, you must double check the bill you've created that are not appearing on the report.

You see attached screenshots for additional reference.

On the other hand, to learn more about using class tracking in QBDT, you may check this article: How to Use Class Tracking in QuickBooks.

If you have any other questions about running reports in QBDT, don't hesitate to add a comment below. I'll be always here to help you however I can.

Hi there, @Anonymous.

Please allow me to help share a little more information about the running the Profit and Loss report.

The Profit and Loss (P&L) report summarizes or shows your income and expenses to know whether your business is operating at a profit or loss.

When creating a bill under the Items tab/column, the accounts affected of the item are Accounts Payable and the account on the item selected (Service, Inventory, and others). However, when creating a bill under the Expenses tab/column, the accounts affected are Accounts Payable and the Expense account selected.

The reason why the bill entered under the Items column is not showing on the report because it doesn't affect any expense account.

On the other hand, to see all the bills you've created either under the Expenses or Items tab, you may run/open the Transaction List by Vendor report and make the necessary customization.

To open the report:

1. Click on the Reports menu.
2. Select Vendors & Payables.
3. Click on Transaction List by Vendor.

To learn more about running reports in QBDT, you can check this article: Understand reports.

Please feel free to add a comment below if you have any other QuickBooks questions, I'd be glad to keep helping. Have a great day ahead!

Hello there, tmullins.

You'll want to check if the items are assigned to the correct class. After modifying the items, run again the Profit & Loss Budget vs. Actual report. If it's still showing on the wrong class, you can run verify and rebuild data to check possible data issues in your company file. 

After running this tool, open the report again.

If you have further clarifications with your financial report, you can always reach out to me.