Budget vs Actual reports for Quickbooks Desktop

Hello there, @JBwinplus.

It sounds like you're encountering an issue with your Budget vs Actual report in QuickBooks Desktop. If expenses tracked to a specific job and class that don't have a budget amount entered are not showing up on the report but are appearing on a standard P&L by Class, it could be a configuration or settings issue.

First, I recommend checking the report settings. Ensure that the report settings for the Budget vs Actual report are configured to include all expenses, regardless of whether they have a budget amount entered. Look for any filters or settings that might be excluding these expenses.

Second, review the budget setup. Double-check the budget setup for the job and class in question. Make sure that the budget amounts are entered correctly and that there are no discrepancies or missing entries.

Then, verify class tracking. Confirm that the expenses are correctly assigned to the appropriate class. In QuickBooks Desktop, go to the expense transactions and ensure that the class tracking is accurately applied.

Lastly, if the issue persists, consider reaching out to QuickBooks support for further assistance. They may be able to provide specific guidance or identify any potential software-related issues that could be causing the problem.

By following these steps, you can troubleshoot the issue and ensure that your Budget vs Actual report accurately reflects all relevant expenses for the jobs and classes in question.

For future reference, you can read these articles about managing reports in QuickBooks Desktop:

• Understand reports.
• Customize reports in QuickBooks Desktop.
• Create, access, and modify memorized reports.

Don't hesitate to comment below if you have questions about running reports in QuickBooks Desktop. I'm always here to help. Have a great day.

Thank you for the reply.  I have already gone through all of the filters and settings for the reports, as I mentioned in my original post.  The budget is also correct.  If the items in questions show on the standard P&L if should be on the Budget P&L. 

I appreciate you for performing the steps and confirming that some details are correct. I've got additional steps to ensure your Budget vs Actual and Profit and Loss reports in QuickBooks Desktop match the data.

When running reports in QuickBooks, ensure you choose the right accounting method. This is done to make sure that the correct aspect of your business from revenues to costs to taxes more shown accurately.

If the issue persists, I recommend contacting our QuickBooks Desktop Support Team. They're the best support group for such inquiries as they can request account information. This allows them to investigate the cause of the discrepancy in your data from both reports.

Here's how:

1. Press F1 to open the Help window.
2. From the search icon, type Contact Support.
3. Click Contact us at the bottom part.
4. Give a brief description of your issue about running a report and click the Search button.
5. You'll be routed with How to connect with a QuickBooks expert and you choose which one is best for you.

In case you need steps on how to memorize reports in QuickBooks if you want the same settings of the customized report to be available for future use, you can read this article: Create, access and modify memorized reports.

I'll be around if you still need help or if you have other questions about managing the Budget vs Actual report in QBDT, JBwinplus. Take care!