Build Assembly

whs37 · ‎January 24, 2022

Our inventory is maintained using 4 Inventory Sites. We are trying to build an assembly at Site A. There are enough components at Site A, but QB says that there are not enough components on hand. I believe that QB is looking at the Overall Total Qty on Hand and not just the Site A inventory. Site B has a negative number of components so the overall Total is not enough. Is there a way to set up the Builds so that they only look at the Assembly Inventory Site that is entered on the Build Assembly screen.

DivinaMercy_N · ‎January 24, 2022

Welcome to the QuickBooks Community, @whs37. I'm here to help with your building assembly concern.

In QuickBooks Desktop (QBDT), the program will depend on the items overall quantity on hand when creating an assembly. You have to ensure that the parts you're using in building assembly are not negative to avoid issues when building assembly.

Then, you have two options in fixing the Not enough components on hand message. Please refer to the bullets below:

The first option is to select Cancel and then decrease the number in the Quantity to Build field.
Another option is to click the Mark Pending button for now. You can go back to this build transaction and select Remove Pending Status once you have enough items in stock.

For your reference about the process, please see this article: Combine your inventory items to build finished goods. This page also includes links that will give you more info about inventories and guidance on how to set up your product's bill of materials.

In case you have to adjust the quantity or total value of your product in QBDT to keep your inventory status accurate, you can visit this link: Adjust your inventory quantity or value in QuickBooks Desktop.

Feel free to post again here if you have any other questions about building assembly in QBDT. I'm always around to help. Take care.

View solution in original post

DivinaMercy_N · ‎January 24, 2022

Welcome to the QuickBooks Community, @whs37. I'm here to help with your building assembly concern.

In QuickBooks Desktop (QBDT), the program will depend on the items overall quantity on hand when creating an assembly. You have to ensure that the parts you're using in building assembly are not negative to avoid issues when building assembly.

Then, you have two options in fixing the Not enough components on hand message. Please refer to the bullets below:

The first option is to select Cancel and then decrease the number in the Quantity to Build field.
Another option is to click the Mark Pending button for now. You can go back to this build transaction and select Remove Pending Status once you have enough items in stock.

For your reference about the process, please see this article: Combine your inventory items to build finished goods. This page also includes links that will give you more info about inventories and guidance on how to set up your product's bill of materials.

In case you have to adjust the quantity or total value of your product in QBDT to keep your inventory status accurate, you can visit this link: Adjust your inventory quantity or value in QuickBooks Desktop.

Feel free to post again here if you have any other questions about building assembly in QBDT. I'm always around to help. Take care.

mccardoza107 · ‎August 05, 2022

What is the best way to keep track of materials used on a drywall installation project?

waayhome · ‎May 12, 2023

You say you are working in Quickbooks Descktop - what year and what version are you using please?

I'm in QBD Enterprise MFG & WHSL 23 and these are not options.

The first option is to select Cancel and then decrease the number in the Quantity to Build field.
Another option is to click the Mark Pending button for now. You can go back to this build transaction and select Remove Pending Status once you have enough items in stock.

JaeAnnC · ‎May 12, 2023

The Verify and Rebuild tool is your best friend, @waayhome. I'll share the steps on how to use this in QuickBooks Desktop (QBDT) so you can access the two options shared by my colleague above.

This tool in QBDT will check your company file for data damage that contributes to this issue and notify you of what needs repair.

To verify your company data:

Go to Window and select Close All.
Select File, then Utilities.
Click Verify Data.

Here's how to rebuild:

Go to File, select Utilities, and then select Rebuild Data.
Press OK when QBDT asks to make a backup. Choose where to save it and click OK.
Select OK once you get the message Rebuild has completed.

Once done, run the Verify Data tool again to double-check for additional damage.

Please refer to this article for the detailed steps: Verify and Rebuild Data in QuickBooks Desktop.

Once done, return to the Build Assembly window to see if you have the option to Cancel or Make Pending a transaction.

Moreover, entering sales transactions before the corresponding purchases will result in negative inventory. Here's an article for the fix: Fix negative inventory issues in QuickBooks Desktop.

You're always welcome to drop by the Community when you need additional help with assemblies. I'm always here to help. Stay safe, and have a great rest of the day!

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