Can I apply payments with one check different customers?

Welcome to the QuickBooks Community, jj.

Yes, you can apply payments from one check to several customers in QuickBooks Online. Let me walk you through the process to achieve this efficiently.

I recommend creating a bank deposit in the application, which allows you to enter different entries or payments and assign them to various customers and accounts.

Here's how:

1. Click the + New button and choose Bank Deposit.
2. Go to the Add funds to this deposit section.
3. In the Received from column, select different customers.
4. From the Account dropdown list, choose the separate account you want to put the money into. Note: You can select Accounts Receivable so you can use the amount to apply to an existing invoice.
5. Select Check as payment method.
6. Enter separate amounts to indicate payments for a different customer.
7. Fill in other needed fields.
8. Click Save and close.

In case you need steps on how you can record partial payment for an invoice, you can read this article: Record invoice payments in QuickBooks Online.

If you have other concerns about managing customer payments in QuickBooks, don't hesitate to visit the Community space anytime. As always, I'll be around to help you out again, jj.

After made yours instruction the program tell me:

If the deposit is for those invoices, record the payment in Receive Payment first. That way, your books are accurate.

Does this method also apply to Quickbooks Desktop, or is there a different process? Thanks

Does this process apply in the same way to QB Desktop? Thanks

Applying one check payment to different customers is unavailable in QuickBooks Desktop, seadirector. I've got another method for you.

QuickBooks Desktop won't allow you to use the same A/R account in the same transaction. If this is your case, you'll want to delete the Check that contains the lump sum amount for the two invoices. After that, create two checks affecting the A/R account with the correct amount of your receivables per customer by going to the Banking menu and selecting Write check.

Next, make bank deposits for the two customers' checks that will serve as their credit.

Once done, we can link the Credits to the open invoices by utilizing the Receive Payment feature. Here's how:

1. Go to the Customers menu, then hover your mouse over Receive Payment.
2. Select the customer from the Received from field.
3. Tick the transaction checkbox, then click Apply credits to add one.
4. Click Done, then Save & Close.
   

You can reply to this conversation if you require any additional help with handling your payments or managing customers. We're always available to assist you.