Can I link an AR invoice's data to two different Receivable GL? Same for an AP bill to two payable GL?

Hello there, SH042924. I'm here to provide information about your Accounts Receivable in QuickBooks Desktop (QBDT).

In QuickBooks Desktop, you can't select 2 ARs in one invoice. You have the option to create two or split invoices assigned to different AR accounts.

Here's how:

1. Open your QuickBooks Desktop account.
2. Navigate to the Customer section.
3. Input the necessary information.
4. Assign the first invoice to the default Account Receivable, and the other one to Retention Receivable.

I'll add screenshots for better reference:

In the Account section, you'll see the other account by clicking the dropdown arrow.

You can also create JE and select the AR accounts (This won't show as invoices. This will show as JE) to the customer's transaction. Ensure to select debit as Account receivable and credit income.

I recommend to reach out to your accountant so your report will reflect accurate data.

Moreover, Here's an article for your guide to personalizing any reports: Customize reports in QuickBooks Desktop.

If you have more questions regarding your accounts, don't hesitate to reply to this thread. We're always available.

Hi Erwin,

Thank you for your reply. I took a look at your screen shot, and I am a bit confused because my invoice screen shows "CLASS" instead of "ACCOUNT" in the middle. Please kindly see the attached file to see my screen shot

The QB product I am using is QuickBooks Desktop Enterprise 2024. How can I have the same AR invoice screen as yours?

I'm here to ease your confusion, SH042924.

QuickBooks will only display the Account field in your invoice screen once you have more than one A/R account. If you haven't created another one to link invoice data to two different receivable GLs, let's go to your Chart of Accounts to do so.

1. Select Chart of Accounts from the Lists menu.
2. From the Account dropdown, select New.
3. Select Other Account Types, choose Accounts Receivable and then click Continue.
4. Complete the account details.
5. Select Save & Close.

After that, relaunch your invoice screen. It should now include the Account field in the middle. 

Furthermore, you can easily keep track of your sales and expenses using predefined customer, job, and sales reports in QuickBooks Desktop (QBDT). If you need a reference on how to do so, check out this article: Customize customer, job, and sales reports in QuickBooks Desktop.

If you have additional questions about managing sales and expenses in QBDT, let me know in the comment section below. We're here to provide the guidance and assistance you need.

Where is the Accounts section for Quickbooks online?

Thanks for chiming in, hhd28.

To find the list of accounts or the Chart of Accounts (COA) in QuickBooks Online (QBO), you can follow the steps below:

1. Navigate to the upper right corner of your screen.
2. Click on the Gear icon (symbol for settings).
3. Select Chart of Accounts.

I've also included this screenshot for your visual reference:

You can accuire more about your list of accounts by reading this article: Learn about your QBO Chart of Accounts.

Finally, QuickBooks automatically sets up your chart of accounts, but you can customize it according to your business requirements. Check out these resources to learn how to add or remove accounts and designate them as active or inactive:

• Add an account to your chart of accounts
• Make an account inactive on your chart of accounts

It's my pleasure to assist you in finding the chart of accounts in your QBO account. I'm always around in the forum to answer your further concerns.