Can you add paid invoices to quickbooks that were created prior to using quickbooks?

It’s great to see you in the Community, userjphillips.

Yes, you can add paid invoices before using QuickBooks Online. There are two ways to enter them in your company: Chronologically and In Batches.

When adding entries chronologically, input them in the same order they were created or received. This method creates a record of all the invoices you sent.

Here’s how:

1. Tap the New menu in the upper left to choose Invoice under the Customers section.
2. Type your client’s name in the Customer field.
3. Make sure to fill in the field boxes with the appropriate information.
4. Click Save and close or Save and New.

To record the payment:

1. Click the New menu or Plus icon in the upper left and select Receive Payment under Customers.
2. Then, enter your client’s name in the Customer field.
3. Fill in the field boxes with the correct information.
4. In the Outstanding Transactions section, tick the boxes for the invoices you’re going to pay.
5. Press Save and close.

If you wish to track the invoices by batch, follow the recommended steps in this article and proceed to Ways to enter past sales and A/R transactions section: Enter historical information.

For future reference, here’s a guide that contains resources to get acclimated to the tasks in QBO. It also includes articles on how to track customers’ transactions: Get Started.

Feel free to visit the Community if you have other QuickBooks concerns. As always, I’m only a few clicks away for help. Wishing you and your business continued success.

Hello there, userjphillips.

May I know if the steps I provided helped you add your paid invoices into QBO? I’m here to make sure this is taken care of for you.

Let me know if you still need further assistance when working in QBO. I’m always ready to lend a helping hand. Have a great day ahead.

If I do the above steps will it mess up my income?

Good day, @Jillybean.

Allow me to step in and share some info about invoices.

My colleague's steps won't mess up your income if you enter it correctly and choose the correct account.

I'd also suggest seeking professional help from your accountant on what's the best way to handle this situation. 

You can also visit our Sales and Customers page for more insights about managing your company's income and customers.

Feel free to reply to this post if you have other concerns about managing invoices, and I'll get back to you. You have a good one.

@Jillybean 

Yes for sure. You may need to run the comparative Trial Balance report and adjust your beginning balance later.