Check numbers

Jackiem33756 · ‎June 13, 2018

When I enter a check, it does not auto fill the next check number in sequence. QB Online.

MichaelDL · ‎June 19, 2018

Hello and welcome to the Community, @Jackiem33756.

Keeping checks in order is a priority for every business and I'm here to make sure QuickBooks helps you do just that. It's easy to reset the check number sequence to whatever number you need. First, there are a couple settings that need enabled to help with this:

1. From QuickBooks Online, click the Gear (⚙) icon and select Account and Settings.
2. On the Sales tab, click Sales form content. Make sure Custom transaction numbers is checked, and select Save.
3. Navigate to the Advanced tab from the same page, and click the Other preferences section. Make sure Warn if duplicate check number is used is checked as well. Select Save and then Done to finalize the changes.

Those settings will allow you to edit check numbers at will and display a warning in the case a duplicate number is entered by mistake. You'll need to create a new check to get the sequence back in order, just follow these steps:

1. Click the Plus (+) icon and select Check. Fill out the form as necessary.
2. If the Check no. field doesn't have the correct number, enter it manually.
3. Select Save and close to complete the check. Now, click the Plus (+) icon and select Check again. You'll see the check number reset to the number immediately following the one on the last check.

These steps will help to reset that check sequence and get you back to business in no time. If you need a hand figuring out which check numbers have been used in QuickBooks so far, check out the guide here on creating a check number report to help you sort them. There's also an awesome video tutorial for using checks in QBO, you can find it as this link. Please don't hesitate to reach out to me if you have any additional questions or concerns, I'll be here for you until the issue is resolved. Thanks for stopping by, and have a wonderful rest of your day.

View solution in original post

MichaelDL · ‎June 19, 2018

Hello and welcome to the Community, @Jackiem33756.

Keeping checks in order is a priority for every business and I'm here to make sure QuickBooks helps you do just that. It's easy to reset the check number sequence to whatever number you need. First, there are a couple settings that need enabled to help with this:

1. From QuickBooks Online, click the Gear (⚙) icon and select Account and Settings.
2. On the Sales tab, click Sales form content. Make sure Custom transaction numbers is checked, and select Save.
3. Navigate to the Advanced tab from the same page, and click the Other preferences section. Make sure Warn if duplicate check number is used is checked as well. Select Save and then Done to finalize the changes.

Those settings will allow you to edit check numbers at will and display a warning in the case a duplicate number is entered by mistake. You'll need to create a new check to get the sequence back in order, just follow these steps:

1. Click the Plus (+) icon and select Check. Fill out the form as necessary.
2. If the Check no. field doesn't have the correct number, enter it manually.
3. Select Save and close to complete the check. Now, click the Plus (+) icon and select Check again. You'll see the check number reset to the number immediately following the one on the last check.

These steps will help to reset that check sequence and get you back to business in no time. If you need a hand figuring out which check numbers have been used in QuickBooks so far, check out the guide here on creating a check number report to help you sort them. There's also an awesome video tutorial for using checks in QBO, you can find it as this link. Please don't hesitate to reach out to me if you have any additional questions or concerns, I'll be here for you until the issue is resolved. Thanks for stopping by, and have a wonderful rest of your day.

KitB · ‎October 07, 2019

I have a question - I'm new to quickbooks and when I click on create a check it comes up to print. I do not want to print the check, I'm just adding a manual check that I have written. where can I put the check #?

ShiellaGraceA · ‎October 07, 2019

Hi KitB,

You'll have to uncheck the Print later box so you can enter your check number. Let me guide you how.

Click Create (+).
Click Check.
In the Check #To print screen, enter all check information.
Uncheck the Print Later box, then type in your check number.
Click Save and close.

Please see attached screenshots.

You can also refer to this handy article about writing checks for details.

I've also added our page about income and expenses if you need some help articles for your future tasks.

Let me know if you have other concerns. I'll be right here.

Deona · ‎February 13, 2020

I'm using QB 2014. I can not find the gear. I need to get the checks to pull up the next check number. Can someone help me. :)

JonpriL · ‎February 13, 2020

Hello @Deona,

Writing a check follows a chronological order of transaction numbers. You can also set a preference to warn you if a duplicate check number is used.

Go to Edit.
Select Preferences.
Click Company Preferences.
Turn on the Warn about duplicate check numbers option.
Click OK.

Here's an article you can read to learn more about writing a check: Create, modify, and print checks.

I've got a link here that provides you with articles about memorizing a check: Create an automatic recurring payment (check) to a vendor.

Please let me know if you need further clarification about this, or if there's anything else I can do for you. I'll be standing by for your response.

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