Class tracking capabilities in Desktop versions

Is there a workaround to track expenses by class? I was trying to assign a class to a Check but was not able to do so in the Quickbooks Desktop Pro version. I am currently using Journal Entry (which allows you to assign a class) to record transaction but was wondering if there is a better way. Thanks!

Hi there, Kathy H.

I'll share information about the class tracking feature in QuickBooks Desktop and how these work.

If you're referring to assign a class to a check and was not able to see the class columns, it could be the margins of said entry was accidentally closed. That said, I recommend making sure that all column margins are open on the Check page.

If you're referring to a report to track expenses or check by class, you can run a Payroll Transaction Detail report and customize it. Just filter the data to show the specific transaction type associated with a particular kind of class.

Here's how:

1. Click the Reports menu at the top.
2. Choose Employees & Payroll and select Payroll Transaction Detail.
3. Click the Customize Report button and go to the Display tab.
4. Choose Class in the search columns box.
5. Go to the Filters section and select Transaction Type.
6. Choose a specific transaction type in the drop-down arrow. Then, hit OK.

You'll also have the option to pull up the Check Detail report and customize this to show the class column. To start with, go to the Reports menu ang choose Banking.

For additional information on how you can customize the report in QuickBooks Dekstop to personalize the font and style of the report, you can click this article: Customize reports in QuickBooks Desktop.

Please refer to this article to see other types of transactions that you can assign a class ad how it works: Set up and use class tracking in QuickBooks Desktop.

If you're referring to something else, you're always welcome to post again anytime here if you need help with managing your class in QuickBooks.

Thanks for your quick response. I was actually referring to something different. Let's say I have two rental properties I am tracking. I use Class to keep track of each property (e.g., under Class, I'll have Property A and Property B). Property A incurred $100 in repairs expense while Property B incurred $500 in repairs expense. If I use the write Check function in Quickbooks, I will not be able to assign $100 repairs expense to Property A and $500 to Property B because there is no "Class" option for me to pick. I saw in other post that Quickbooks Desktop Pro version doesn't have the functionality to assign Class in Check, and I was wondering if there is a workaround for that. Thanks!

Thanks for getting back here, Kathy H.

As mentioned by my colleague Charies_M above, all QuickBooks Desktop (QBDT) versions has class tracking feature including QuickBooks Desktop Pro. This mean you can assign a class to the following transactions:

• Invoice
• Sales receipt
• Estimate
• Sales order
• Statement Charges
• Refunds and credits
• Check
• Credit card charges
• Bill
• Purchase order
• Paycheck

Let's make sure your class tracking is enabled by following these steps: 

1. In your company file, go to the Edit > Preferences.
2. On the left panel, click Accounting and select the Company Preferences tab.
3. Put a check mark on the Use class tracking for transactions box. If you want a reminder when you haven't assigned a class, select the Prompt to assign classes checkbox.
4. Hit OK.

Please see this sample screenshot for a visual reference:

I'm adding this article for more information: Set up and use class tracking in QuickBooks Desktop. To view other guides and tutorials, feel free to visit our general help topics page.

If there's anything else you need, please let me know in the comments below. I'll be around to help you out again. Take care!

I see it now, thank you so much for you and your team's responses!

Hi @RenjolynC 

Thanks for the info you provided about class tracking. I still have a question about class tracking at the bill-level.

On Quickbooks Desktop Enterprise 22 I can assign a class to bill lines and also directly to a bill.

However on Quickbooks Desktop Pro 2022, I can assign a class to bill lines but I cannot assign a class directly to a bill like I can in Quickbooks Desktop Enterprise 22.

Do you know why this is? Is this a limitation of Quickbooks Desktop Pro vs Quickbooks Desktop Enterprise or is there another setting I need to turn on in Quickbooks Desktop Pro? Thanks.