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I run statements within QB and send directly from QB to our customers with outstanding balances each month.
More than once now, a customer has contacted me indicating the amount due for an invoice on the statement doesn't match the actual invoice. They have sent me a copy of the statement showing the discrepancy. And it's typically not off by a small amount either. This last one had an amount due on the statement that was nearly $200 more than the actual invoice.
The weird thing is, only 1 of their invoices on the statement was incorrect. They had several and the others were correct.
What's going on?
Hello there, @LuckyDogAR. I'll ensure to get this sorted out on why the customer statements reflect the incorrect invoice amount.
Before I can do that, I'll need more details about your concern. I want to know the statement type you run and send to your customer. You can also provide us a screenshot so we can check the cause of the incorrect amount. Any additional information will be a great help in resolving your concern.
I'll be waiting for your reply in the comment section. Take care always!
Open Item statements by Batch from the list of customers.
Thanks for the screenshots, LuckyDogAR.
One possible cause why the amount is different is if the invoice was edited after the statement was printed. You can check out the Audit Log report to see if that's what happened.
The report also tracks the following information:
Let me share these steps on how you can run the report:
Here's an article about this feature for more details: Use the Audit Log in QuickBooks Online.
If the transaction was not edited, we'll have to take a closer look at the transactions to determine why the amounts are not the same.
For us to do that, I would recommend reaching out to out to our chat or phone support teams. The can screen-share with you and gather more information to sort this out. Here's how to reach out to them:
Please check this article to see their business hours and other contact details: QuickBooks Online Support.
Feel free to check out or save these articles in case you might need more guidance when making statements and invoices:
Please don't hesitate to share updates if the amounts are now the same. You can also ask follow-up questions if you need anything else.
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