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amy21
Level 1

Designated Donations

I am starting Quickbooks for a sports association. The Association receives donations from local businesses.  The businesses can choose whether they want their donation to go to the Associations general fund OR to its angel fund which helps cover expenses for students who cannot afford it.  How will I track the money that comes in for the angel fund as well as the money that is used out of the angel fund?  I currently have the angel fund under an income account: Fundraising: Angel Fund (as in Fundraising is the account and Angel Fund is the subaccount).  But when money is used to cover the cost of the student to be in the sport, how do I track the money out of that account?  

Thank you!

2 Comments 2
JenoP
Moderator

Designated Donations

I'd be glad to help with your questions about tracking expenses from your angel funds, amy21.

 

There's no option to track expenses out of an income account. Although, you can set up a bank account where the angel funds will be deposited. Then, use the account when recording the transaction so the expenses will be taken out from it. 

 

Here's how:

 

  1. Go to the List menu and select Chart of Accounts
  2. Press CTRL + N to create a new account.
  3. Select Bank and click Continue.
  4. Enter all the details of the account.
  5. Click Save and close.

 

Once done, use this account in the Bank Account or Account field when creating checks or paying bills. We also recommend reaching out to your accountant to check if there are other recommendations aside from this. 

 

Feel free to check out this article in case you want to run reports about the expenses that you've made:

 

 

You can always reply or reach out to us again if you need anything else from us. We're always here to guide and assist whenever you need help.

JenoP
Moderator

Designated Donations

Hi amy21,

 

Hope you’re doing great. I wanted to see how everything is going about tracking expenses from the donations that you received. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

 

Looking forward to your reply. Have a pleasant day ahead!

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