I'm here to share some insights about the Accounts Payable (A/P) account in QuickBooks Online (QBO), @jtorres-marcoscu. This way, you can manage your expense transactions accordingly.
There are two sections in QBO where you can add a new account. You can have it added through your chart of accounts or while recording an invoice, check, bill, or other transaction.
If you want to register the A/P account in your chart of accounts, there's no need to do so since it's a default account in QuickBooks. This means that it's automatically added when you create your company in QBO. To learn more about this, please refer to this article: Manage default and special accounts in your QuickBooks Online chart of accounts.
If you want to record your transactions under the A/P account, you'll have to enter your expenses through a Bill, Expense, or Check. To do this, visit the + New button and select the appropriate one under the Vendors column. For the step-by-step guide, here's how:
- Go to the + New button.
- Select Expense, Bill, or Check.
- Enter all other necessary details of your expense transaction.
- In the Category details section, enter the expense info. In the Category drop-down, select the A/P account to track expense transactions.
- Enter the Amount and Tax.
- When you're done, select Save and close.
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To know more about managing expenses in QBO, you can refer to this article: Enter and manage expenses in QuickBooks Online.
Also, the general recommendation is to maintain one Accounts Payable (A/P) account to or organize your books in QBO. To learn more about this, you can check out this article for the complete details: How to group Accounts Receivable or Accounts Payable account types.
Please don't hesitate to keep me posted if you have other concerns about managing the A/P account and your expenses in QBO. You can drop a comment below, and I'll gladly help. Take care, and I wish you continued success, @jtorres-marcoscu.