Does anyone know how to expand the memo on purchase orders?? Some of my purchase orders are 6 pages long do the notes to our vendor per line item. Frustrating!!

I would also want to include as much details as I can on important transactions. So, I'd like to share some details on the Memo field and help you ensure that you can add the notes for your vendors, @purchasing.

The field itself can be expanded, but there's a limited number of characters that can be included in the memo field under your Purchase Order tab.

The Memo field can contain 4000 characters, and only 30-60 characters will be displayed on printed checks depending on the print settings.

Also, up to 96 characters will be displayed on a Transaction Detail report. If you are referring to the Message to Vendor field, there's a limit of 1000 characters.

As a workaround, you can consider attaching those six pages of notes for your vendor on the Purchase Order form.

Here's how: 

1. In the Purchase Order tab, click Add Attachments.
2. Import the files of your notes for your customer.
3. Tick Attach to Email.
4. Hit save and send.
Please take note that the maximum file size is 20MB only.

In the meantime, we recommend sending feedback. Your input will help us enhance your experience with the program and will be shared with our Product Development team:
 

1. Go to the Gear icon.
2. Under Profile, click Feedback.
3. Write down your comments or suggestions and select Next to submit the feedback.

If you need to personalize your sales forms in the future, you can check this article: Customize invoices, estimates, and sales receipts in QuickBooks Online.

You can get in touch with us anytime if you have questions about your vendor purchase orders. We're here to help.

How do you expand the description field on a PO. When it comes to printing it prints 1-3 words per line. 

Thanks for getting back to us, Purchasingapex. Let me chime in and share additional information about printing your forms in QuickBooks Online (QBO).

You can expand the description field on the Purchase order (PO) by toggling the vertical border line between the Description and Amount. I'll include this screenshot to show you how:

Moreover, when printing your forms in QuickBooks, the program selects your computer's print dialog, printing setup, browser's print dialog, or printer's driver. Thus, printed POs may vary depending on these settings. It could be why your printed forms only accommodate 1-3 words per line.

To address this issue, I recommend adjusting your printing preferences, printer setup, or print alignment. I'll share some resources below containing common tips for tuning the print scale for different printers:

• Adobe Acrobat
• Brother printers
• HP printers
• Canon printers

Additionally, If you have multiple printers on your network, check if the printer you use is the default printer. Please refer to the resources below:

• Choose a default printer on the Mac
• Set a default printer on Windows

Finally, if you want to view open purchase orders in your QBO account for tracking purposes. Here's how:

1. Go to Reports.
2. Search for Open Purchase Order List or Open Purchase Order Detail.
3. Click Run report.

This thread is always open for further clarification on printing your forms or any other concerns in QBO. We're always here to help you out.