Each of my clients has different billable rates. How can I set up different billable rates per client/customer?

Hello there, jdover.

Let's adjust your time-tracking settings to allow you to bill your clients and projects at varying hourly rates.

Here's how:

1. Click the Gear icon.
2. Under Your Company, select Account and Settings.
3. From the left menu, click Advanced.
4. In the Time tracking section, select the edit (pencil) icon.
5. Check the box beside Make Single-Time Activity Billable to Customer.
6. Then, just leave the Show billing rate to users entering time unchecked.
7. Click Save.

Once the feature is activated, we can proceed to input the hourly rates for your clients and projects. I will provide you with step-by-step guidance on this process.

1. Click the Plus icon.
2. Select Single Time Activity or Weekly Timesheet.
3. Enter the information, then check the box beside Billable (/hr) and enter the Rate in the box.
4. Once done, Click Save and close.

Here's an article for your reference: How to Enter Billable Time by Job.

Fill me in if you have any other questions with QuickBooks Online. I'll be around to help.

Thank you for this info.  Would I have to enter the custom billable rate every single time I add time to a specific client?

duplicate post

Thanks for getting back on this thread, jdover.

I'll clarify some details with your query about adding billable rates to the client.

Yes, you're right. You'll have to enter billable rates for your clients every time you enter time for them. Thus, we can only set default rates for employees and vendors. To proceed with how to enter hourly rates for your employees and vendors, you can follow the process given by my colleague, ChristineJoieR, above.

For more insights tracking billable time in QuickBooks Online, check out this handy article: Enter billable time by job in QuickBooks Online.

I'll add this resource here to help you use projects to track your labor costs and profitability: Track hourly labor costs and profitability by project in QuickBooks Online.

You can always reply or reach out to us again if you need more help managing your customers. We're always here to guide and assist you whenever you need help. Take care always.

Ok.  That will not work for me but thank you for the help.