Enter a bill that was partially paid for.

Pin It 20 · ‎November 12, 2019

Hi all,

I want to enter a few bills in quickbooks desktop but most bills were paid off partially.

My question is how can i enter the remaining balance of my bills if i only have the original bills.

Hope its clear enough.

Thanks

BettyJaneB · ‎November 12, 2019

A pleasant day to you, @Pin It 20.

To enter the remaining balance of your vendors, you'll need to key in the partial payment of the bill to reveal the open dividend.

Here's how:

Click on Vendors.
Select on Vendor Center.
Tap of the Transactions section.
Hit on Bills.
Look for the bill that has partial payment.
Open the bill.
Press on Pay Bills at the top.
Enter the partial payment on the Amount to pay section.
Tick on the Pay Selected Bills button.
Then Done.

I've outlined here the steps for your guidance:

Right after, the open balance will now show on your vendors' records. To fully paid the bill, just enter the remaining payment amount on the Pay Bill page.

In the event that you have questions about this, or need anything else, you can find me here.

View solution in original post

BettyJaneB · ‎November 12, 2019

A pleasant day to you, @Pin It 20.

To enter the remaining balance of your vendors, you'll need to key in the partial payment of the bill to reveal the open dividend.

Here's how:

Click on Vendors.
Select on Vendor Center.
Tap of the Transactions section.
Hit on Bills.
Look for the bill that has partial payment.
Open the bill.
Press on Pay Bills at the top.
Enter the partial payment on the Amount to pay section.
Tick on the Pay Selected Bills button.
Then Done.

I've outlined here the steps for your guidance:

Right after, the open balance will now show on your vendors' records. To fully paid the bill, just enter the remaining payment amount on the Pay Bill page.

In the event that you have questions about this, or need anything else, you can find me here.

dumouls · ‎January 29, 2020

for our small business, I put our credit card as a vendor. For example total is $4,000.00 paid $2,000.00/partial. so remaining is $2,000.00. which carried into the following months statement. and again not paying in full. ( for 3 statements). how does this work? I cant seem to correct this correctly. it seems like it contiues to show outstanding. Please help! thank you

In the future, Is it better to enter in credit card charges?

GlinetteC · ‎January 29, 2020

It's good to have you here, dumouls.

The remaining balance will be carried into the following months' statement because it's still unpaid. To pay the outstanding balance, you'll have to create another transaction by paying the bill just make sure to select the appropriate date when you paid the remaining balance. Here's how:

From the Vendors menu, select Pay Bills.
Put a checkmark on the box for the bill that shows the unpaid balance.
Make sure that in the Date field, select the appropriate date when the bill is paid.
Then, click Pay Selected Bills.

Once you've successfully paid the outstanding balance, this will not carry over to the next statement date.

If you need help in reconciling the transactions, please refer to this article: Reconcile an account in QuickBooks Desktop.

Please let me know if you need more help with navigating QuickBooks. I'm here to help.

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Enter a bill that was partially paid for.