I can help you record the credit card settlement in QuickBooks Desktop (QBDT), @mrp2.
To record a credit card settlement in QuickBooks Desktop when funds are received into your checking account, including deductions for paid invoices and other charges, follow these steps:
Record the Invoice Payment:
- Log in to your QBDT company file.
- Go to the Customers menu and select Receive Payments.
- Enter the customer's name and the amount received.
- Choose the payment method (e.g., credit card).
- Once done, click Save & Close.
Record the Deposit:
- Go to the Banking menu and select Make Deposits.
- In the Payments to Deposit window, select the payment you recorded and click OK.
- Under the From Account column select Other Expenses account and enter the credit card processing fees and other charges as negative amounts.
- Once done, click Save & Close.
Moreover, you can use this article for your future reference about reconciling accounts in QuickBooks Desktop. It has complete instructions to ensure everything is properly recorded.
That should do it! If you have any other additional concerns regarding credit card settlements in QBDT, please add them below. I'll be sure to get back to you to help.