How can I reconcíliate my EFS Fuel Card?

I'll make sure you're able to properly set up your EFS card and avoid doubling your Income amount, Areo2020. With just a few steps, and you're all good to go.

To start, let's decide what's the best way to record the EFS card in QuickBooks. A checking account is used to hold your money for the short term, while a credit card allows you to make purchases and pay for them later. If you're unsure, I'd suggest consulting an accountant.

Once you're ready to set up the account, please these steps:
 

1. Go to Settings and select Chart of Accounts.
2. Select New to add an account.
3. In the Account Type drop-down menu, choose an account type.
4. Choose the detail type that best fits the transactions you want to track. 
5. Give your new account a name. 
6. When you're done, select Save and Close.

To avoid doubling the amount, I'd suggest making sure there are no duplicate transactions linked to your Income account.

Also, you can track the money spent on fuel as expenses. Then, record a fund transfer in the program to move the remaining amount to the regular checking account. 

Additionally, I've included these articles that'll help you review your accounts in QuickBooks to make sure they match your bank and credit card statements:

• Reconcile an Account in QuickBooks Online
• View, Print, or Export a Reconciliation Report

I'm only a few clicks away if you need assistance with your other QuickBooks tasks, Areo2020. It's always my pleasure to help you out again.

Thanks for your quick reply and advice, it helped me a lot. I have another question. How can I apply the payments received without duplicated.

First: I receive the money on my EFS card (and applied to as an Income) then I transfer the money to my Bank and record it again as an Income as well. Same money hitting my Income twice.

Please guide me to apply it properly, I already have my EFS card and my Checking account on my Chart of Accounts. 

I hope you understand me better now. 

FYI:

I also have my checking account reconciliares already, If I record the money out as a transfer from EFS to Checking account it will affect my reconciliations

Thanks

Hi there, @Areo2020. 

Thanks for following up with us. 

As mentioned by my colleague above, you'll want to reach out to your accountant for further advice. Your accountant will know the best process to take based on your business needs. If you don't have an accountant, don't sweat. You can find one here in our Resource Center. 

Please know that you can reach out to the Community at any time. Take care and have a wonderful week ahead!