How do I delete auto-pay bills from "Select Bills" list?

Welcome aboard to the Community space, @Chantilly1.

Having the option not to include the auto-debited bill isn’t possible in QuickBooks Desktop (QBDT). This is to ensure that all unpaid bills is well accounted for.

As an alternative, you can filter the Pay Bills window to only show the bills you want to pay. You can select a date range or choose a vendor in the Filter By drop-down menu or sort it in the Sort By field. 

Once you’re all set, you can now pay your bills. Furthermore, in case you need to refund your vendor, you can utilize this link for the step by step guidelines: Record a vendor refund in QuickBooks Desktop.

Let me know if there’s anything else I can help you in managing your bills and vendors. I’m more than happy to help and back you. Keep safe.

How should we handle vendors that are on auto pay?  If there is no way to filter them out, the likelihood of the vendor getting double paid is huge.  What is the best practice to handle autopaid vendors?

Seems like no one has answered this.. same questions. Huge risk of double up, there should be a flag so you can filter them out

Hi there, AndreaJB and FinanceLuke. 
 

I'll make sure you'll be able to delete the auto-pay bills in QuickBooks Desktop (QBDT). 

You'll have to delete the memorized transaction from the List menu. This way, it will stop the auto-pay bills in QuickBooks Desktop. You can follow the steps below:

1. Go to the List menu. 

2. Select Memorized Transaction List. 

3. Right-click on the memorized transactions and select Delete Memorized Transactions.

You can use the following articles to handle vendor transactions in the future:

• Pay bills in QuickBooks Desktop
• Customize reports in QuickBooks Desktop

Feel free to comment below if you have further questions about paying bills in QuickBooks. I'm always around to help. Keep safe!

Hi Leizy!  Unfortunately, the bill needs to be entered whether it is on autopay or not.  We could switch to only entering a check instead of a bill, but I like having the bill dated the day of the invoice and the payment dated the day of the check.  The other reason removing a memorized bill would not work is that a lot of our vendors that are on autopay continue to send us a bill, and once it gets entered the system will bring it up in bill pay. 

Ideally, I would like to see a setting at the Vendor level for: pay by check, pay by ACH, pay by credit card, or autopay.  That way, when our internal A/P person is going to pay all of the bills, they can choose which type of run they are doing from those options and they aren't pulling those that we are required to pay by ACH or that are on autopay.  This would simplify and drastically reduce errors in double payment or incorrect payments.

Hello, AndreaJB.

Thanks for getting back to us, and I hope you're doing well. I'd like to take this moment to address your concern about handling those bills from auto-pay vendors. 

QuickBooks has a generalized way of paying the bills. So, on the Pay Bills window, all unpaid bills from vendors would appear. We're unable to filter them out based on how you would want to pay those bills. 

I agree that having those options on a vendor level would simplify the process for your AP person. So, I recommend sending feedback to our developers about this input. 

Go to the Help menu, hover on Send Feedback Online, then select Product Suggestions. 

Our developers would take a look at your inputs and ideas and might consider them for future updates. 

If I would also suggest, we can indicate on the bill Memo field that the vendor is on auto-pay (or ACH, depending on your payment).

Then, the AP person would pull up the Unpaid Bills Detail report to determine which bills are meant for ACH or not. 

Afterward, they would pull up the Bill Pay window then check and pay those bills. 

We just need to make sure to add the Memo column to the report. Simply click on the Customize Report button, then search for Memo under Columns and check it. Hit OK to apply the settings. 

Need help reconciling your payments (and other entries) on your bank account in the future? Check out this guide for more details: Reconcile an account in QuickBooks Desktop. 

I'm all ears if you have more questions about managing vendor bills in QuickBooks. Would you like some assistance in managing other entries? Let me know and I'll guide you through.