How to categorize transactions linked to reimbursed expenses

QBSE is not designed for this kind of thing, but

an expense is just that, an expense

reimbursed income is income, post it to an income account

that is all you can do in QBSE, and there is no way to correlate the two

@Rustler thank you for your answer.

If I follow this rule, it means that I would lose money by paying these expenses out of my pocket as the reimbursement sent by the customer is taxed. It seems very weird to me that I would be taxed on a reimbursement?

Am I not supposed to tick the box "Exclude this transaction (this is for duplicates, reimbursements, customer refunds, and returned purchases)" on these reimbursement transactions?

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@sylvain8 wrote:

@Rustler thank you for your answer.

If I follow this rule, it means that I would lose money by paying these expenses out of my pocket as the reimbursement sent by the customer is taxed. It seems very weird to me that I would be taxed on a reimbursement?

Am I not supposed to tick the box "Exclude this transaction (this is for duplicates, reimbursements, customer refunds, and returned purchases)" on these reimbursement transactions?

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You are being taxed on the net income shown on the Company P&L

on the P&L income is reduced by expense

so the reimbursement is reduced by the expense of buying it

if those numbers are equal, there is no added taxable income

OK, I believe I just understood something that makes the situation now clear to me. The category "Travel expense" has to be applied to any expenses that are done based on a customer's request (hotel, meal, transportation)... With that, the deduction is 100%.

What I was getting wrong (I think) what that I was categorizing a meal I had taken during one of these trips as "Meals" which meant that I only had a 50% deduction.

It might be obvious to people who have done this but for a newcomer, it is not obvious at all which category applies to what. I wish QuickBooks would provide a guide on these categories.