How to enter particle payment on a bill we owe a vender? Entered invoice as a bill, but can't figure out how to show the particle payment and show the remaining balance.

It’s nice to see you in the Community, ag301gon-gmail-c.   

We’ll have to receive the payment and enter the partial amount. Then, change the posting account to accounts payable. This way, the transaction is linked to the bill.

Here’s how:

1. Click the New menu in the upper right to choose Receive Payment under Customers.
2. Enter the client’s name in the Customer box.
3. Fill in the remaining fields.
4. In the Outstanding Transactions section, tick the box for the invoice you wish to pay.
5. Type the partial amount in the Payment box.
6. Click Save and close.

To associate the payment to the bill:

1. Press the Accounting menu on the left panel and pick Chart of Accounts.
2. Open the account you recorded the partial payment by clicking the View Register link.
3. From the list, click on the transaction to expand the line item.
4. Update the category and change it to Accounts Payable.
5. Click Save to keep the transaction.

For future reference, these resources contain information on how to manage billable expenses and other vendor transactions.

• Enter billable expenses
• Enter and manage expenses in QuickBooks Online

Feel free to visit the Community if you need help when working in QBO. I’ll get back to make sure you’re taken care of. Have a great rest of the day.

I am so grateful to find an answer to this question but this can not be the best way to enter a partial payment to a supplier account that has dozens of invoices...and there are at least 50 supplier accounts that we do this with!
There must be a similar method to that of Canadian banks where there is a cumulative total that increases with each invoice and decreases with each payment!

I wait in anticipation! PLEASE??

I've got you covered, janicevanartdept.

I'm here to share some details about recording a partial payment in QuickBooks Online.

The option to record the partial payments to the 50 supplier accounts is unavailable in QuickBooks Online. You can only do this if the bills belong to the same vendor.

To record the partial payment, I'd suggest following the steps below:

1. Go to the + New icon and then select Pay bills.
2. Choose the Payment account.
3. Select the bills.
4. Overwrite the payment amount to reflect what you actually pay.

Please note that the bill will stay open for the balance due.

For more details, please this article: Enter Bills and Record Bill Payments.

Additionally, I'd recommend running a report to see bills with applied payments. I'll show you how.

1. Go to the Reports menu. 
2. Type in Bills and Applied Payments in the search bar.
3. Customize the report to filter the details you'd like to see.
4. You can also memorize the report to save the current customize settings.

Please let me know if you have other questions about recording vendor transactions in QuickBooks. I'm always glad to help in any way I can. Have a good one.