How to pay suppliers and invoices using a business credit card and set up the chart of accounts correctly to reflect the transaction

Thanks for reaching out to the Community, websoftpr.
 

You can pay bills from suppliers with Online Bill Pay.
 

There's a few things you'll want to be aware of while setting up bank transfers with vendors:
 

• You can only set up transfers with vendors through a private bank add.
• Intuit will initiate a small test deposit of a penny into your vendor's bank account. This is to verify their account can receive payments. If the deposit isn't successful, their account entry will be invalidated and a new account will need to be made for your vendor.
• After manually adding a vendor's account, the earliest process date that can be selected is 2 business days after their account was added. This is to ensure our test deposit is successful. Federal holidays will add an additional day for processing.
• In the event our test deposit is unsuccessful and a vendor's account is invalidated, your payment will still process. The transaction will go out as a check.
• If a payment needs to be made immediately, you can schedule a check transaction before adding your vendor's account.

When making payments, bills will be generated behind the scenes and synced into your books along with the payment initiated. You'll then be able to code your necessary tracking categories for each bill.
 

Here's how to make payments to vendors:
 

1. From the Dashboard screen, go to your Bill pay online widget.
2. Access the Make a payment tab.
   
   
    
3. Enter payment details for your vendor.
   
   
    
4. Click Choose delivery method.
5. Pick Bank transfer or Check. For transfers, if the vendor hasn't already been set up, you'll have to enter their bank account information. The account will be automatically confirmed. For checks, specify a process date and edit vendor info if necessary.
   
   
    
6. Hit Review and submit.
7. Select Submit payment.
   
   

Now a bill will be auto-generated in the background for your payment. This bill won't be editable and its Description field will be populated with "Pay a Vendor Auto Created Bill".
 

As for setting up your chart of accounts to correctly reflect payments, there's a few detailed resources I'd recommend reviewing:
 

• Learn about the chart of accounts
• Enter/manage bills & bill payments
• Setting up a company overview
• Create invoices

I'll be here to help if there's any additional questions. Have a wonderful Thursday!

Hello, thanks for the reply, let me rephrase the question. I have a business credit card and many recurring invoices are currently being charged to my account via ACH. These vendors accept credit cards, and I want to change the payment method to credit card vs ACH. How do I create an account in QB so that when I pay the credit card balance at the end of the month it reflects the payment being made from a credit card rather than from my bank account?

Hello there, websoftpr. 

Thanks for returning to this thread and providing further details of your concern.

You don't need to manually create an account in QuickBooks. If you're using Online Bill Pay powered by Melio, it would be best to contact them. They'll guide you thoroughly in changing the payment method. 

On the other hand, if you're using Online Bill Pay by Bill.com, we can update or change the setup from the settings. Here's how:

1. Log in to your QBO account and go to the Gear icon.
2. Select Account and settings.
3. Select Bill Pay. Then, change the bank account that was setup.

For more details, you can visit this article: Online Bill Pay.

You can check the links below for additional information:

• Bill.com account and Online Bill Pay.
• Comparison between Bill.com app and Online Bill Pay.

Stay in touch if you need more help. Stay safe and have a good one.