How would I enter a payout from POS z-tape into daily sales summary in QB

I'm assuming  you have a Cash or Cash on Hand Account that you keep track of your cash.

If you use Bill Pay, simple add the invoice in as you normally would and then go to pay the invoice.  The Pay Bill screen will default to your Checking Acct, but just use the drop down menu and choose the Cash Acct.

If you do not want to use Bill Pay, you can simple go into your Cash Account Register and enter the Payee and the correct Expense Account.  Either way, you're paying the invoice with Cash.

Thanks Pete but I still don’t understand how to enter it into my daily sales receipt, I enter my daily totals into a sales receipt in QB so I need an item set up in my items list to make this entry then I could select the cash account for the account the that it points to. I enter cash, checks, credit cards, gift cards sold and redeemed, on account charges and payments, over/short tills, taxable and non taxable sales and now I need to enter cash pullout or payout so I’m looking for the correct item to put in item list to make this entry from my z-tape to get my total to zero in the daily sales receipt 

Money "Paid Out" should match any receipts that are in the register.  And at any point in the day the total of the Cash Drawer should equal Cash you started the day with + Sales - Paid Out Receipts

So in theory you could have started the day with $200 in the Cash Drawer, had $100 in Cash Sales and paid this vendor $50.  So your Cash Drawer at the end of the day would have $250.  Your Z-Tape should show the $100 in Sales and $50 paid out, so you're in "Balance" at the end of the day.  So that's it with the Z-Tape, right?

But that Paid Out receipt now needs to make it into QBs.  It's not a Sale or Return, so it does not have anything to do with your Sales Accounts.  It was a flat out Expense and you need to show it in QBs the same as you normally would - except that it was paid for with Cash. 

So as I said, you can enter the Receipt/Invoice into Bill Pay if that's what you usually use and then go to PAY the bill as you usually would, but be sure to use your CASH Account, NOT Checking since it was not paid with a check or Debit Card.

If for any reason you do not use or want to use Bill Pay for this, then go directly into your Cash Account Register and enter the Vendor, amount and correct Expense Acct to make sure the Expense is properly shown in QBs. 

At the end of the day the total shown in your Cash On Hand Account should equal whatever Cash you started with (Cash Drawer, a safe, an envelope in the office if somebody needs to make change or whatever) PLUS whatever Cash Sales you made that day LESS the payment (or payments) you made in Cash. 

@Pete_Mc  yes you are correct on the z-tape part but the rest does not help me on getting the summary entered into QB unless I am totally misunderstanding what you are saying, I cannon use billpay(at least to my knowledge) to enter the amount paid out from the z-tape on a QB receipt with the rest of my sales checks cach and credit cards gift cards and on accounts for the day and make them balance to zero. I cannot do it directly in the register as I need it to be on the daily sales summary to match the z-tape and zero out.

@Joyce_P 

Looks like this should work for me, I will try it shortly.

Thank you both for as answering :smileyhappy:

No problem, I may be the one missing something to do with the Summary you're trying to match to.  I'm just thinking about how to enter the Expense into QBs.  And is this a POS Summary or a QBs view you're trying to match to?

@Pete_Mc 

 I take the totals from the z-tape and enter all the totals into a single quickbooks receipt named daily sales which puts all my totals into the correct accounts using the items in the item list, from there I can match all my deposits to the actual cash, check and credit card deposits. not sure if I make sense as im pretty sure Im the worlds worst at expaining things and the questions I ask sometimes only make sense in my head lol... anyway thank you for helping

Okay...   But the cash you used to pay the vendor is not part of Sales.   It is not a Sale or a Credit, so you don't need/want to see it entered in your "Sales" summary. 

Yes, it sounds like you used cash out of the POS drawer, but you could just as easily walked down to the ATM and taken out Cash to pay the vendor.   This was an Expense transaction.

I'm still missing why you can't reverse the Paid Out by showing a Paid In to make the Cash Drawer balance again.  But you still will need to enter the Expense separately.

you are correct its not part of sales but I have to enter the total sales and then I have to enter the cash total, the check total, the total credit card payments, the total gift cards I sold and redeemed, the total on account charges and payments and the long or short till amount to get the balance to zero and if I pull cash out of the till that also needs to be accounted for so I need to enter it as a pullout, if I do not then my sales summary will be off by the amount of the pullout and will not zero out.. then after this is done I can enter it as a bill then pay the bill with the bank account the payouts item points to... here is a screenshot

This is not correct. Rather than use a non-inventory part type you should set it up as a payment type. The account that it points to should be the same Bank that your cash item points to - most likely cash on hand.  So essentially the item "payout" is the same as item "cash" but you have it there simply to show that that cash amount was used to make a purchase. But from an accounting point of view the payout is still cash on hand until it is used to make the purchase and in Quickbooks that doesn't happen until you add in the transaction and use billpay to pay for it.   So for your daily sales invoice you can either add the payout amount back to cash and show it all on one line or split it our like this so that you can actually see the payout. But although it already happened in real life when the cash was removed from the til, in QB it doesn't happen until you pay the bill. I hope this makes sense.