I am using projects in QB Online. I invoiced a company for 2 projects. How can I apply the specific project income to each projects?

Thanks for reaching out to us here for support, dmolson.

It would be my pleasure to help you with applying the specific project income. 

In QuickBooks Online only one invoice applies to a specific project. What we need to do is to create a separate invoice to track your income.

You may want to check this article for additional details about creating projects in QBO: Set up and create projects in QuickBooks Online.

I'm also including these for your future reference:

• View sales transactions.
• How to edit a sales transaction form.

Please get back to me if you have any other concerns.

The last solution of creating separate invoices doesn’t work for our situation. We do multiple projects for one client under a flat-rate monthly fee. I need to be able to send them one invoice for all of this (not inundate them with tens of multiple invoices for the many projects we do) and divide this up by projects after they pay. The only way I have found a work around is to do a journal entry from the parent customer to the “sub” customer/project that applies it as a credit to the costs. This doesn’t allow us to utilize the profit margin feature, since that only includes whole invoices, it only shows that we have a negative amount in the total costs of the projects. 

Any other suggestions on my former post? Also, same thing goes for attributing percentages or portions of payroll to projects. Any suggestions how to do that and be able to utilize the profit margin feature? 

Hello, J P.

I'll share more details on how the Projects feature works in QuickBooks Online (QBO) and guide you in sending feedback or product recommendations to help improve the features and your experience with the platform.

For the time being, you'll have to create separate invoices to track multiple projects per client, as well as to assign payroll portions in QBO. I can see how these features would aid you in managing your project income and expense transactions. With this, I would encourage you to send suggestions or product recommendations. We'll take them as opportunities to improve the various features of our products. Here's how:

1. Go to the Gear icon.
2. Select Feedback.
3. Type in your recommendation in the Share your feedback field.
4. Click Next.
5. Follow the on-screen instructions to complete the process.

On the other hand, your profit margin will display on reports once payments are received from your invoices. You can check out these resources to learn more about profit margin in QuickBooks:

• Profit margin: the low, the high, and how to track yours
• Marginal cost: definition, formula and examples

Additionally, there are two ways you can use projects to track your labor costs and profitability in QBO. You may want to check out this article to learn more about them: Track hourly labor costs and profitability by project in QuickBooks Online.

I'm all ears if you have other feature concerns and questions about managing project transactions in QBO. Feel free to add your reply below, and I'll circle back to help you.