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Best answer February 13, 2020
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Glad to have you back here, @andrea36,
I can share further insights about the Accounts Payable posting of your bills.
QuickBooks is using one default Accounts Payable (A/P) account for bills. Which is why we're unable to assign a different A/P for a different group of expenses.
As a workaround, you must transfer the funds between A/P accounts using journal entries. Here's how:
- Click the (+) New icon and select Journal Entry below the Other section.
- Debit the account you want to remove the balance. Example: 2460-Accounts Payables Intercompany.
- Credit the A/P you want to transfer the balance to. Example: 2440-Accounts Payables.
I know how beneficial it is to have this option in our program to track different expenses accurately. I'll make sure to relay this idea to our developers for review.
If you have any questions, let me know in the comment. I'll be right here to provide further assistance and insights. Have a nice day!
Hello there, andrea36.
Let's run the Transaction List by Vendor report so you can update G/L accounts for your vendors. I'll guide you how.
- Go to the Reports menu.
- Type Vendor in the search box, then select Transaction List by Vendor.
- Select the Customize button.
- Set the Report period under the General section.
- Under the Filter section, check the Account box and choose the appropriate account from the drop-down.
- Click Run report.
I've attached screenshots below for your reference.
Once done, select each transaction to manually update the G/L account as seen in the screenshot below. Then, click the Save and close button to save the changes made. Repeat the process above for other transactions.
When you're ready to pay your vendor liabilities, you can record them through Pay bills or checks from the + New menu. You can refer to this article for the detailed steps: Enter and pay bills.
Please let me know if you have other concerns. I'm just around to help.
Good morning, @andrea36.
Thank you for replying back to this thread. I'm here to help you.
I checked out the screenshot you provided, from my understanding, do you want to change the payment account on the transactions? If so, here's how you can do that:
1. Open the Expense you wish to change the account type on.
2. At the top under Payment account choose the correct account.
3. Click Save and new or Save and close.
However, if this is not what you're looking for, please reply to this thread. I'll get to the bottom of this to get you back to business. Thank you for reaching out. Take care!
Glad to have you back here, @andrea36,
I can share further insights about the Accounts Payable posting of your bills.
QuickBooks is using one default Accounts Payable (A/P) account for bills. Which is why we're unable to assign a different A/P for a different group of expenses.
As a workaround, you must transfer the funds between A/P accounts using journal entries. Here's how:
- Click the (+) New icon and select Journal Entry below the Other section.
- Debit the account you want to remove the balance. Example: 2460-Accounts Payables Intercompany.
- Credit the A/P you want to transfer the balance to. Example: 2440-Accounts Payables.
I know how beneficial it is to have this option in our program to track different expenses accurately. I'll make sure to relay this idea to our developers for review.
If you have any questions, let me know in the comment. I'll be right here to provide further assistance and insights. Have a nice day!
