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We sell equipment that has many individual parts. We bill our customers 30% up front, then the balance in two more payments. We ship (and remove the inventory) when the sales order is paid in full. When we create the first progress invoice for 30%, QBO is taking 30% of each part out of inventory, leaving us with quantities on hand of ".7" which of course, makes no sense.
How do I prevent the progress bill from removing parts from our inventory account until the last progress bill when we actually remove it and ship it?
Hi there,@kahandler.
As of now, the option to prevent the partial removal of items from the inventory isn't available in QuickBooks Online.
However, you can use the estimate as a way to record the number of orders your customers have requested, then create the invoice after they pay you. Here's how:
I hear you and realize the importance of this matter into your business. Let me send feedback to our developers so they can check it and probably add this feature in any future updates.
I also encourage you to visit our Firm of the Future website to stay current with our news and updates.
Please know that you're always welcome to comment anytime if you have other concerns.
in QB you have to use a service item for the partial payments, then list the inventory items on the final invoice with the qty and total price set to zero.
From what you say, you would create the initial invoice for 30% using a service item you create.
then create an estimate for the second payment using that same service item.
then create an estimate for the final payment using that same service item and the balance due, list the inventory items, qty and set them to a zero sales price
You can future date the estimates, and when that date comes around, copy to invoice
I’m not sure that will work. Our sales reps prepare a sales estimate that lists all the parts and then that gets converted to a sales order that corresponds to the customers purchase order . The sales order then gets converted into the into the sales bill. Therefore, the inventory is on the bill from the beginning. Is there a way I can show the list of inventory items on the invoice but have them valued at zero so I can use the service item that will have the amount due be the only item on the bill with a cost associated with it?
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