Quickbooks Desktop - I got an over payment refund check from a credit card company. How do I get it in the deposit screen so I can reconcile?

Hello there, @Christina18. 

You can create a deposit transaction under accounts payable to record your vendor's refund. Then, apply for vendor credits to link the bill and deposit.

Let me walk you through the steps:

Step 1: Record the Bill transaction.

1. Open QuickBooks Desktop (QBDT).
2. Go to the Vendors tab on the toolbar.
3. Select Enter Bills.
4. Enter the name of the vendor and the necessary details.
5. Verify and then click Save & Close.

Step 2: Create a Deposit transaction.

1. Go to the Banking and select Make Deposits.
2. Enter the vendor’s name under the Received from column.
3. Select the appropriate Accounts Payable account under the From Account column.
4. Enter the actual amount of the check.
5. You can enter the VAT Refund in the Memo, then hit Save & Close.

Step 3: Link the Bill transaction and the Vendor’s Credits.

1. Go to the Vendors menu, and choose Pay Bills.
2. Tick the box for the deposit you created earlier.
3. Select the Pay Selected Bills tab and click Done.

Visit this article for more information about the refund process in a different scenario: Record a vendor refund in QuickBooks Desktop.

I'd be delighted to help you again with your next posts. Take care and enjoy your day!

Deposit the check in your checking account and, for the account to use in the detail area of the deposit, pick the credit card account.