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axwack
Level 1

Receipts, Invoices and Deposits are all rolled up to reflect Revenue on my PnL. This doesn't seem correct. Should I filter?

In my PnL, all of the above are being reflected as revenue on my PnL heavily skewing my PnL. Why is this the default on the reports and what filter should I use to reflect proper accounting for this?

 

For example, I invoice an AirBnB renter one invoice and it should reflect the amount of cash deposited I received from her. Could someone let me know what the proper way is to reflect this on the PnL?

 

QB Income PnL.png

2 Comments 2
BigRedConsulting
Community Champion

Receipts, Invoices and Deposits are all rolled up to reflect Revenue on my PnL. This doesn't seem correct. Should I filter?

@axwack 

It could be incorrect if you're seeing money from the same sales more than once/for double or triple the amount of the sale. However, it could also be normal if you record different sales in different ways.

 

In the case of Sales Receipts, income should only be recorded on the sales receipt for each sale. Be sure to deposit those sales and not record deposits using income accounts.

 

In the case if Invoices, income should only be recorded on the Invoice for each sale. Be sure to record Payment transactions using the Receive Payments feature, which are applied to the invoices. Then be sure to deposit the payment transactions and not create deposits using income accounts for those payments.

 

In both cases, the key is to enter data that follows the correct sequence:

 

Sales Receipt -> Deposit [which includes one or more sales receipts]

Invoice -> Payment [which pays down one or more invoices] -> Deposit [which includes one or more payments]

 

 

 

axwack
Level 1

Receipts, Invoices and Deposits are all rolled up to reflect Revenue on my PnL. This doesn't seem correct. Should I filter?

Thanks. Somethng then went awry. I created an invoice for the client. The client paid me and I said Receipt of payment via the invoice. I wanted to send them a receipt. Why it's coming up in three line items in revenue is not clear. In any case. I filtered on Type and that works but it concerns me that maybe the GL is messed up because of it.

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