Undo received items

We have made the error of checking all items received on one vendor's all PO.  It shows "Received in full" on all PO.  How could we recover to the original status or undo received items?  Thanks for your help!

This doesn't work.  If you re-create the deleted P.O. and change the P.O. number to the old, deleted P.O. number, it doesn't show up under the vendor's list of open P.O.s and therefore, when it does come in, you cannot "receive" it.

This doesn't work.  When you delete the Purchase Order it doesn't change the inventory quantity on hand or the dollar amount of the items received.  Then, when the Purchase Order is re-created by changing the P.O. number back to the one that was deleted, it doesn't show up in the Vendor's open P.O.s so you can't "receive" it when it DOES come in.  Quckbooks needs an "undo" button somewhere.

Thank you for joining this thread, @Scott427. 

I have a way so you can link and receive the Purchase Order accordingly. 

I've to replicate it and I can receive the inventory as expected. Ensure you select the Purchase Order (PO), so the recreated one will link to the item receipt. Let me guide how: 

1. Go to the Vendors menu, then select Received Items and Enter Bills. 
2. Click the Select PO tab. 
3. Choose the vendor name in the field and pick the recreated PO.
4. Hit OK. 
5. Go to the Edit menu, then press Delete Line to remove the extra field.  
6. Choose Save & Close. 

In case you need detailed steps to receive inventory with or without the bill, check out this link: Receive inventory in QuickBooks.

Moreover, visit these articles below on how to edit or delete inventory and other frequently asked questions: 

• QuickBooks Mac 2022 User’s Guide
• Add, edit, and delete items

Please let us know if you require additional assistance with your inventory or another QuickBooks topic. We are always available to assist you. Keep safe. 

Hi Michelle,

I accidentally received the entire PO.  If I replicated the PO, will the PO # be the same?  As we have made a prepayment on this PO, I want to make sure we'll have no problem applying the prepayment to the bill later on, thank you.

Greetings, @APALUSA. 

Congrats on making your first post here in the Community and chiming in on this thread. 

If you recreate the PO, you'll have the ability to enter a specific number. However, if the old PO still exits and you don't delete it, you may receive a warning about the duplicate number. 

Learn more about your QuickBooks Mac 2022 account through this user guide. 

I hope this helps answer your question. Feel free to reach back out if you need any more assistance. Take care!