cancel
Showing results for 
Search instead for 
Did you mean: 
josiah1
Level 1

We use QBO set up for a nonprofit and recently acquired goods from 2 other nonprofits that charge an "admin fee," but consider the goods themselves donations. Any ideas?

For instance, if we received a laptop from another nonprofit for a $370 "admin fee," would I create a donation receipt for the laptop value and treat the "admin fee" as an expense? Thanks!
Solved
Best answer July 02, 2020

Best Answers
Angelyn_T
QuickBooks Team

We use QBO set up for a nonprofit and recently acquired goods from 2 other nonprofits that charge an "admin fee," but consider the goods themselves donations. Any ideas?

Hello, @josiah1.

 

Yes, you can record an expense transaction for the admin fee. To enter an expense, select Expense under Vendor from the New (+) icon.a2 1.PNG

 

Or, you can use a sales receipt, choose Undeposited Funds in the Deposit to section, not a bank account. 

 

  1. Tap Sales Receipt from the New (+) icon.
  2. Fill in the necessary information and select Undeposited Funds under Deposit to.
  3. Click Save to record the transaction.

a2 2.PNG a2 3.PNG

 

Then, make a bank deposit to the desired bank account and add the fee as a negative amount under the Add funds to this deposit section.

 

  1. Go to the New (+) icon, then select Bank deposit under Other.
  2. Select the payment or sales receipt under Select the payments included in this deposit section.
  3. Add the admin fee as a negative amount under Add funds to this deposit section.
  4. Save the deposit.

a2 4.PNG a2 5.PNG

 

For additional reference about recording donations or charitable contributions, check out this article.

 

Get back to me if there's anything you need assistance with. I'm always here to help. Have a good day!

View solution in original post

1 Comment
Angelyn_T
QuickBooks Team

We use QBO set up for a nonprofit and recently acquired goods from 2 other nonprofits that charge an "admin fee," but consider the goods themselves donations. Any ideas?

Hello, @josiah1.

 

Yes, you can record an expense transaction for the admin fee. To enter an expense, select Expense under Vendor from the New (+) icon.a2 1.PNG

 

Or, you can use a sales receipt, choose Undeposited Funds in the Deposit to section, not a bank account. 

 

  1. Tap Sales Receipt from the New (+) icon.
  2. Fill in the necessary information and select Undeposited Funds under Deposit to.
  3. Click Save to record the transaction.

a2 2.PNG a2 3.PNG

 

Then, make a bank deposit to the desired bank account and add the fee as a negative amount under the Add funds to this deposit section.

 

  1. Go to the New (+) icon, then select Bank deposit under Other.
  2. Select the payment or sales receipt under Select the payments included in this deposit section.
  3. Add the admin fee as a negative amount under Add funds to this deposit section.
  4. Save the deposit.

a2 4.PNG a2 5.PNG

 

For additional reference about recording donations or charitable contributions, check out this article.

 

Get back to me if there's anything you need assistance with. I'm always here to help. Have a good day!

View solution in original post

Need to get in touch?

Contact us
Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up