When paying a Contractor with Direct Deposit, is it possible to have the payment's memo (or details) included in the email sent to the Contractor regarding their payment?

Greetings eric-lauseng,

Let me share some details about the confirmation email for the contractor's direct deposit.

The confirmation email includes the amount, category, description and payments details. Right now, we are unable to add the payment's memo on it. Though, you can add the payment details on Description field (see screenshot below).

Please check this article for more details about contractor direct deposit: Contractor direct deposit for QuickBooks Online Payroll and QuickBooks Full Service Payroll.

I also believe that being able to add the payment details on the contractor's direct deposit confirmation email would help many customers. 

I've passed your thoughts to our Product Developers so they’ll consider adding this option.  I'd appreciate it if you could also send this as feedback to our product engineers. Your input would be a big help in getting this implemented.

Here’s how:

To send feedback in QBO:

1. Click the Gear icon.
2. Choose Feedback (see the screenshot below).

Please reach out to me if there is anything else I can help you with. I'll always be here to assist you.

Has this been fixed or addressed yet?

I'm trying to assist my contractors in viewing the payment description from their end. What's the best way to lead them through this?

Thanks for joining this thread, .

For now, the option to add payment description in the email being sent to your contractors isn't available in QuickBooks Online Payroll. I can see how this option would be helpful for you and your business. Therefore, let me take note of this as a suggestion to improve your QuickBooks experience.

In the meantime, you can send an email to your contractors outside of QuickBooks. Then, manually add the payment description on it. This way, they can view its information. 

You can also look for vendor/contractor management-related apps in the App Center. Just log in to your QBO Payroll account and select Apps in the left right-hand corner. Then, look for the app in the Search bar.

In addition, you can run the Transaction List by Vendor report in QuickBooks. This will show you the list of transactions grouped by vendors. Simply go to Reports and search for the Transaction List by Vendor report.

If you have any other concerns, feedback, or questions, don't hesitate and come back to the Community. I'm always here to help you.

I need this badly and was wondering if it had been resolved yet.  Thanks so much!

Hello there, Rn77. I appreciate the follow-up.

At this time, I am unable to give you an estimated time frame as to when this option will be added in Quickbooks Online. Rest assured that we're sharing your suggestions with our developers to have this evaluated for future enhancements.

You can visit the QuickBooks Blog site from time to time to see new updates. Who knows, one of them includes the option to add payment description in QBO. 

Don't hesitate to leave another reply if you need help with anything else. Have a good day.

I too have this need.  Can anyone explain why QB would even allow payment to a contractor without any notification of what the payment is for? Especially considering we have the option to type that very note on our side before the payment?  This make for duplication of effort in notification and verification of payments.  Are there any work arounds that have been established?

Thanks for joining this thread, Richard AZ.

The current workaround is to send an email to your contractors outside of QuickBooks. You can also check out our available apps in the App Center to see if there's any applications that may help you achieve what you're looking to do. You can access your App Center by going to Apps in the left navigation bar.

I can certainly understand how an ability to notify your contractors of what a payment's for could come in handy and have submitted a suggestion about it as of today.

You can also submit your own feature requests while signed in.

Here's how:

1. Use the Gear (⚙️) icon.
   
2. Click Feedback.
   
3. Enter your suggestions and/or comments.
4. Hit Next.
   
5. Choose Skip and send message.
6. The available drop-down menu can be used to pick an appropriate category.
7. Select Send message.
   

Your feedback's definitely valuable to Intuit. It will be reviewed by our Product Development team and considered in future updates. You can stay up-to-date with the latest news about your product by reviewing Intuit's Product Updates webpage.

I'll be here to help if there's any additional questions. Have a great day!

Yes, contractors must know what each payment is for, the "memo" and "description" fields should show on any direct deposit payments. It was a big oversight not to include this.

Please have the developers look into this -- It will save all your Quickbooks users hours of time and effort every month! Thank you, be well

Has QuickBooks added this feature to have detailed reports sent to the client instead of just the amount?

Any updates on this?

I don't see any recent replies.  Are the contractor's getting an email when their payment is processing?

Hi there, Angel. 

I'm here to share some details on how your contractor receive notification of their payment. 

Contractors can view their payments by inviting them to make their own accounts in QuickBooks Online (QBO).  This process is available if you use direct deposit to pay the contractor.

However, if you use a service outside QuickBooks, you must send a copy of the payment for them to view.

Let me provide a brief description of the steps on how to invite a contractor:

1. On the left panel, click the Payroll tab.
2. Select Contractors.

3. Click the Add a contractor.

4. Fill in the Name and Email fields.

5. Click the box to the lower right of the Email field to invite your contractor, who can then create their own account.

6. Click Add contractor.

Once done, wait until your contractor accepts the invite and fills in the information needed to complete the setup. This will allow them to view their payments.

Please check this article if you want to easily track the money you paid to your contractor, you can read through this article: Set up contractors and track them for 1099s in QuickBooks.

If you have questions as you work in QuickBooks, feel free to reach back out. We'll be more than happy to assist you again.

I'm too in need of my contractors being able to see what the payment is for. Why add the description section if the contractor cannot view what they're  getting paid for? I'm going to have to find an alternative payroll site if this isn't something that will be resolved.

Joining you here to help with your inquiries about contractor payments, Getdowndjgroup.

First, adding the memo or description in the email confirmation for contractor's payment is still not available. The details in the Description section is mainly used to keep track what the payment is for in QBO.

I can totally see how this would be beneficial to you and your contractors if this is added. I would suggest sending feedback about this to our product engineers. Customer suggestions are collected and reviewed when new updates are designed. 

Here's how:

1. Go to the Gear icon and select Feedback.
2. Type in your feedback and suggestions about adding details in the contractor payments.
3. Click Next to submit them.

Second, you can run and print a transaction list report. Then, send it as an attachment to your contractors so they would know what the payments are for. Here's how: 

1. Go to the Reports menu and look for Transaction List by Vendor in the Search bar. 
2. Proceed to the Report period section and change it to the date of the bill payment.
3. Click the Customize button and scroll-down to the Filter section.
4. Choose the name of the payee in the Vendor section. 
5. Select Run report.

Once you have the details you need, click the Print icon in the upper-right hand corner. 

You can read more details about this option here: Showing All Items in the Bill Payment Voucher.

Allow me to give you these articles as well in case you need more information and guide when paying bills in QBO:

• Accounts Payable Automation in QuickBooks Online 
• Enter and Manage Bills and Bill Payments in QuickBooks Online 

You can tag me in your follow-up questions if you still need more help with the bill payments. You can also drop by anytime you need something else. We're always here to help. 

As a QBSE user, is there any way for me to access more details regarding a payment from a client beyond the $ amount in the payment history?