Sales tax liability

A warm welcome to the Community, Tropical sno.

Generating sales tax liability without creating a sales receipt or invoice is unavailable. QuickBooks will base on sales so the system can calculate the taxes.

You may want to visit the following resources. These will provide you details on how sales tax liabilities work as well as steps to generate a report in QuickBooks Desktop:

Set up sales tax in QuickBooks Desktop

Sales Tax Liability Report: Total sales is different from total income.

Feel free to drop a reply below if you need further assistance. I'll stick around to help you out.

You can do this with a journal entry (J/E).  I assume the deposits included the sales tax collected?  If that's the case, do your J/E like this:

That will reduce your sales by the amount of the sales tax collected and increase your sales tax payable. Make sure to include the name of your Sales Tax Agency in the "Name" field.  I would date the J/E as of the last day of the deposits you are correcting unless the cut-off date for sales tax due falls within the date range of the deposits.  If that's the case you will need to make two J/Es for the two different sales tax periods.  Also, when you go to pay the sales tax for this entry, I would use another J/E: