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July 23, 2020
Question

Some invoices to customers include chargebacks that are netted out of the invoice. How can I show the revenue and chargeback on the same document to get a net invoice?

  • July 23, 2020
  • 4 replies
  • 29 views
We bill customers where a finance company provided materials to be reduced off of the invoice. We need to show the gross revenue and the materials deduction on a net invoice.

4 replies

RenjolynC
Level 9
July 24, 2020

I'll provide steps to help you handle the chargeback, gesmgtservices.

 

Here are 2 ways on how you can enter a chargeback in QuickBooks Online:

 

  • Process it as a refund.

  • Record the transaction as a business expense.

To process a refund, you can follow these steps:

 

  1. Go to + New > Refund Receipt.
  2. Select the customer's name from the Customer drop-down, and select the Refund Receipt date.
  3. Choose the Payment method and Refund from account.
  4. Enter the Product/Service and Amount.
  5. Click Save and close.

You can open this article for reference: Refund customer payments in QuickBooks Online.

 

For recording the business expense, here's how:

 

  1. Click the + New > Expense.
  2. From the Payee drop-down, select the customer's name.
  3. Choose the Payment account, Payment date, and Payment method.
  4. Select the account that you charge for the transaction from the Account column.
  5. Enter the Amount.
  6. Click Save and close.

Once done, you can run a Transaction List by Customer report to see the transactions created for that customer.

 

You'll also want to check out these articles that you can use in the future:

 

I'm always here to help if you have other questions regarding QuickBooks Online. Take care and stay safe.

July 27, 2020

I hoped to be able to show the chargeback as a deduction on the original invoice because the amount is known at that time.  Currently, we show the net revenue but this understates revenue and the offsetting expense.