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Level 1

splitting downloaded transactions into 2 accounts

I am the treasurer for a nonprofit that uses Personify/Wild Apricot to handle membership transactions. In our membership form, we allow people to make a separate donation on top of their membership fee. When I download transactions from Wild Apricot, these additional amounts show up as a separate line item on each payment (see attached screenshot).


I can see how to change the class on these line items, but I can't figure out how to make them go to a separate account (donations vs membership dues). Any ideas? 


Using Quickbooks Nonprofit 2020 on desktop.

1 Comment 1
QuickBooks Team

splitting downloaded transactions into 2 accounts

I'd be more than happy to provide some steps, mawdc.


You can select an item for each line and make sure that the items are linked to the different accounts.


Here's how:


  1. Go to Lists > Item List.
  2. Double-click the item you want to edit. If you don't have an item for the membership and donations, you can create a new one by clicking the Item drop-down located at the bottom. Select New and enter the item details.
  3. In the Edit Item window, select the appropriate account from the Account drop-down list.
  4. Click OK.

I've got a sample screenshot for reference:




Once the items are created, go back and open the pledge. Then, assign the items under the ITEM column.




I'm adding this article for reference: Add, edit, and delete items.


In addition, you can run a Transaction Detail by Account to see the items. Just go to Reports > Accountant & Taxes > Transaction Detail by Account


I'm here if you have any follow-up questions or other QuickBooks concerns. Take care and stay safe.

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