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csoffice
Level 3

Subcontractor report is showing vendors

I’m using QB Desktop Premier Contractor Edition 2019

 

I am running reports for our upcoming insurance audit and have a question about what is showing up on the Profit & Loss report under “Subcontractors.”

Specifically, there are a number of vendors showing up on the report, mainly places where we buy supplies/materials. Not all vendors, just some.

 

For example, Lee Supply is on the report but not ABC Supply. Neither are subcontractors, they are places where we buy materials. I’ve checked both of their vendor setting and they are exactly the same. Vendor type is listed as “Materials” and nothing is listed under tax settings. We enter bills from them in the same way. Why is one on the report but not the other? Really, neither should be on it.

Also, all of the charges from our Menard's credit card are on the report but not charges from our other credit cards. The setting are the same for all credit card accounts and we enter charges the same for all of them, tagging each purchase to a specific job name.

 

Can you help me understand how QB determines what a “Subcontractor” is? And how can I get our vendors and suppliers off the “Subcontractor” report?

 

Thank you

2 Comments 2
Rustler
Level 15

Subcontractor report is showing vendors

Vendors and subcontractors are the same thing, QBO decided a couple of years ago to rename them.
What makes the difference is the tax settings and the expense account that is mapped to the vendor/contractor, cash and check payments using those mapped accounts are the only thing that reports for a 1099.

 

When you file taxes, subcontractor payments are listed (all of them) in one line item, it is called "Non-employee Compensation". So to make things easier for me, I post all payments to subcontractors in an expense account I created in the chart of accounts, named the same.

 

To find contractor payments do not use the P&L, go to the vendors 1099 section and run the 1099 report, that will show what you need to fill out the 1099.

 

csoffice
Level 3

Subcontractor report is showing vendors

Than you for replying. I'm using QB Desktop.I was told by our insurance company to send them a P&L report so I need to use that one.

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