Undeposited funds in check register

Welcome, @Cassiee. 

Congrats on making you first post here in the Community. 

The Undeposited Funds account holds customer payments in QuickBooks until you deposit them at your real-life bank. Once you have your deposit slip, you can combine these payments into a single record so QuickBooks matches your bank records. 

The best way to clear out the undeposited funds is by depositing the amounts to your desired accounts. Review these two guides below for more details: 

• What's the Undeposited Funds account? 
• Deposit payments into the Undeposited Funds account in QuickBooks Desktop

Don't hesitate to come back if you have any other questions or concerns. We're always here to lend a helping hand. Take care! 

Ok so when I record the deposit I shouldn’t leave it in the default undeposited funds I should put it in Accounts Receivable instead? 

The undeposited funds listing really only shows up in the check register for single check deposits otherwise it says split. I really don’t need most deposits to go to a specific account so AR would work. 

Thanks for getting back here in the thread, @Cassiee. I'll share insight about your query to clear things out.

Before anything else, know that an Undeposited Funds account is a holding account that you use to track payments you've received from your customers. These payments are those that haven't been deposited into your bank account. On the other hand, Accounts receivable refers to the money your company's customers owe for goods or services they've received but not yet paid for.

That said, if you're going to use the Accounts Receivable, the program will view it and assume that your customers still have an open balance. In case you don't want to use the UF account to handle those deposits, you can directly be assigned it to your bank account.

You can refer to this article for further guidelines: Record and make bank deposits in QuickBooks Online.

In addition, here's an article to ensure your data stays accurate: Run reports in QuickBooks Online.

@Cassiee, Don't hesitate to post here again if you have any additional QuickBooks-related concerns. I'll make sure to get back to you right away. Take care, and have a nice day!