We use QBO set up for a nonprofit and recently acquired goods from 2 other nonprofits that charge an "admin fee," but consider the goods themselves donations. Any ideas?

Hello, @josiah1.

Yes, you can record an expense transaction for the admin fee. To enter an expense, select Expense under Vendor from the New (+) icon.

Or, you can use a sales receipt, choose Undeposited Funds in the Deposit to section, not a bank account. 

1. Tap Sales Receipt from the New (+) icon.
2. Fill in the necessary information and select Undeposited Funds under Deposit to.
3. Click Save to record the transaction.

Then, make a bank deposit to the desired bank account and add the fee as a negative amount under the Add funds to this deposit section.

1. Go to the New (+) icon, then select Bank deposit under Other.
2. Select the payment or sales receipt under Select the payments included in this deposit section.
3. Add the admin fee as a negative amount under Add funds to this deposit section.
4. Save the deposit.

For additional reference about recording donations or charitable contributions, check out this article.

Get back to me if there's anything you need assistance with. I'm always here to help. Have a good day!