what if I reconcile a transaction that is still in undeposited funds?

Hi there, @Symbiosis. I'm here to help you reconcile these transactions with ease.

The Undeposited Funds account holds payments like a drawer, where you keep them before taking them to the bank. To reconcile the undeposited transactions, you'll have to deposit them to their corresponding bank accounts. This way, you can reconcile the bank to where you deposited these amounts. 

You can use your bank statement so you'd know the date when these transactions were put into your bank. Follow these instructions on how to make a bank deposit in QuickBooks:

1. Select + New.
2. Select Bank Deposit.
3. From the Account dropdown, choose the account you want to put the money into.
4. Select the checkbox for each transaction you want to combine.
5. Make sure the total of the selected transactions matches your deposit slip. Use your deposit slip or bank statement as a reference.
6. Select Save and close or Save and new.

Once deposited, you can reconcile your accounts to make sure they match your bank statements. I'd suggest doing this process month by month until you reach the most recent statement. To learn more about the reconciliation workflow in QuickBooks, you can refer to the articles below. It contains complete information to keep your accounts accurate:

• Learn the Reconcile Workflow in QuickBooks
• Fix Issues When You're Reconciling Accounts in QuickBooks Online

Keep me posted if you need more help with the reconciliation process. I'm always around to help. 

Hi there! Thanks for your reply. You did not answer my questions. Let me reframe it. I was wondering if I have already reconciled these undeposited transactions do I need to undo my reconciliation and then deposit them or can I deposit them after they have been reconciled in my bank account?

Thank you for getting back to us and clarifying your concern, @Symbiosis.

Let's run the Reconciliation report to check if those undeposited transactions were already reconciled. Here's how:

1. Click Reports from the left menu.
2. Search for Reconciliation report.
3. Select the bank account from the Account drop-down.
4. Then, choose the reporting period.
5. Click the View report under the Action column.

From there, verify if they were already reconciled. If so, you'll need to undo your reconciliation and deposit them. However, if they're not reconciled, you still need to deposit the undeposited transactions and manually reconcile them from the bank register. Let me guide you how.

1. Click Accounting from the left menu, then select Chart of Accounts.
2. Find the account you reconciled and click View register.
3. Locate and select the transactions.
4. In the Check column, click the field repeatedly until it shows R (Reconciled). Repeat the steps for the rest of your transactions.
5. Click Save once finished.

Most importantly, I still recommend seeking help from your accountant to properly reconcile your account.

Just in case you encounter issues at the end of your reconciliation, you can check out this article to learn how to fix it: Fix issues at the end of reconciliation in QuickBooks Online.

Should you need further assistance reconciling accounts, I'm available here to help any time! Wishing you all the best, @Symbiosis.