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jennifer-guthrie
Level 1

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

The Insurance company paid for a vehicle that was totaled. It was paid in full already, so no payoff balance. the check was entered in as a credit to the ins company. So now the ins. company has a credit on their account. Which they should not have...how do I correct this in QB online?

Solved
Best answer October 19, 2018

Best Answers
Rustler
Level 15

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

You should have the company vehicle on the books as a fixed asset and an associated fixed asset accumulated depreciation account too

Create an income account called gain/loss on asset, then do the journal entries

debit gain loss
credit fixed asset account for the amount in this account

debit accumulated depreciation - vehicle for the amount in this account
credit gain loss

deposit the ins check and use the gain/loss account as the source (from) account for the deposit


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9 Comments 9
Rustler
Level 15

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

You should have the company vehicle on the books as a fixed asset and an associated fixed asset accumulated depreciation account too

Create an income account called gain/loss on asset, then do the journal entries

debit gain loss
credit fixed asset account for the amount in this account

debit accumulated depreciation - vehicle for the amount in this account
credit gain loss

deposit the ins check and use the gain/loss account as the source (from) account for the deposit


UnitedFlight
Level 1

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

That is very helpful - thanks for the reply.  Question, if the insurance check is greater than the amount remaining on the asset, how is the additional income reported.  Do I credit the asset for the entire amount of the insurance check, or only up to the amount of remaining depreciation account? How do i record the other?

 

thanks again

Rustler
Level 15

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

As I said, deposit the check and use the gain/loss account as the source (from) account for the deposit.

trinityluke
Level 1

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

I have done what you said for the journal entries except that I did not make a journal entry to debit the accumulated depreciation because there was not a balance in that account. We just purchased this vehicle this year and so there is no depreciation as of yet. I deposited the insurance payout into the Gain/Loss account. The insurance also paid off the balance that was owed for this vehicle separately. I made another journal entry for this payoff and debited the Note payable and credited the Gain/loss account. Is this correct? Now my Gain/Loss account shows a debit of $14,000 for the fixed asset, a credit of $23,465.17 for the insurance payout, and a credit of $13,213.92 that they paid off the loan with. So the total on the Gain/loss account shows $22,679.09.

Mai Solutions
Level 1

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

Easier way:

 

Liability account Enter money received  Debit $xx,xxx

Accumulated depreciation - amount for that vehicle only that has already been taken Credit $x,xxx

Asset Account for Vehicle (starting cost) credit $xx,xxx

Gain/loss on asset (income account) (if loss debit) if gain credit

 

EXAMPLE:

Ally - GMC Truck (liability)       $20,000

Accumulated Depreciation     $5,000

Gain/Loss on Asset (Loss)        $5,000  

GMC Truck (Asset)                                       $30,000

 

 

-OR- for Gain

 

Ally - GMC Truck (liability)       $30,000

Accumulated Depreciation     $5,000

Gain/Loss on Asset (Gain)                          $5,000  

GMC Truck (Asset)                                       $30,000

mdh
Level 1

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

I have a different scenario.

Vehicle shown as asset 114,316.00

Accum Depreciation ? I don't know what has been taken

no liability on vehicle 0.00

insurance paid check to my personally not business 51,236.00 (deposited into personal account)

 

I assume I show the money that went into my personal account as a distribution but don't know how to show it - is there a sale involved to insurance company?  

 

this is what I did: 

fixed asset totaled vehicle: credit 51,236.00

distributions debit 51,236.00

accumulated depreciation debit 51,236.00

sales of vehicle credit 51,236.00

accumulated depreciation debit 63,080.00

vehicle asset account credit 63,080.00 to bring it to zero.

 

 

masterofdisaster
Level 1

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

We received an insurance check for total loss of vehicle, but we still plan to drive it.  Do we still remove from assets or just post income to gain/loss and keep the asset on the books?  It is already fully depreciated. 

 

Thank you very much!  

masterofdisaster
Level 1

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

We received an insurance check for total loss of vehicle, but we still plan to drive it.  Do we still remove from assets or just post income to gain/loss and keep the asset on the books?  It is already fully depreciated. 

 

Thank you very much!  

Rainflurry
Level 13

A vehicle was totaled, the insurance Company paid for it. it was entered in as a credit to the ins. company and now they have a credit...how do I correct this? QB online

@masterofdisaster 

 

Great question.  From my understanding, the insurance proceeds should be posted as other income and the vehicle should stay on your books - fully depreciated - because, when you sell it to another party or for scrap at some point in the future, then you would remove it from your books and post the gain on the disposal.  If the asset is still being used in the business, it should be on your balance sheet.

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