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Level 1

Recording part of the security deposit


We are a transportation company and we take a security deposit from our drivers which we reimburse when they leave the company.

I created an account called  Drivers Security Deposits (other current liabilities) where I record the amount received from each driver for security deposit.

When they leave, sometimes we need to charge them for damages, repairs, etc.

My questions is how I should record the amount that we are not refunding, so the balance for the liability account to be zero? Should I use an expense account?

Thank you!


Level 2

Recording part of the security deposit

Yes, you should reduce the liability by recording to the same expense account where the damage/repair costs were recorded.

Hope this answers your question.

Nancy in Arizona


Level 2

Recording part of the security deposit

I'd be interested in how you are managing a high volume of security deposits? It gets pretty tedious to log all of this activity (for us, it is about 40+ deposits a month) and our accounting team came up with a workaround using a qb/Stripe for payments.

Is your team using anything special for this? I am looking for any way to improve efficiency.


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