Weekly 941 Deposits

Hi there, jmartin042.

We'd want to make sure that we get this sorted out. However, I need more details for us to make sure that we give you the right information and steps to help you reconcile the account.

First, can you tell us how the payments are made? Second, what happens when you processed the payment in the Tax section. Lastly, can you share more information as to why the amounts are different?

Please reply back to us to share more details. We look forward to it. 

Sure!

I made the payments manually via the EFTPS website.

When i processed the tax payment in the tax section it shows $5,185.16 for the previous month.  (This payment was made on 7/13/23 in quickbooks online)

I have 6 transactions that I made via EFTPS to get to the total amount that i owed for June 2023.

6/5/23 - $665.94

6/12/23 - $1,343.39

6/16/23 - $817.35

6/28/23 - $1,484.69

7/3/23 - $840.08

7/13/23 - $33.71

These all total the $5,185.16 but since they are in two seperate months i dont know how to reconcile them. I hope this makes sense.

Thanks for the prompt response and for sharing a detailed situation, @jmartin042.

You're correct that QBO doesn't have the option to process weekly tax payments. The available options are Quarterly, Monthly, and Semiweekly.

In your situation, you can delete the recorded payroll tax payment and record prior tax payments instead so it won't affect your bank register, but it will clear the taxes from showing due. Here's how:

1. Go to the Taxes menu and tap Payroll tax tab.
2. Click Payment history and choose the tax payment you want to delete.
3. From the Edit dropdown ▼, select Delete. If you don't see delete, you can’t delete the payment. 
4. Select Yes to confirm.
   

After that, follow these steps to record your tax payment:

1. Go to Taxes, then Payroll Tax.
2. Tap Resources.
3. Select Record tax payments, then Add Payment.
4. Enter the necessary fields.
5. Select OK.
   

Regarding your reconciliation, you can utilize your monthly bank statement and include only the transactions reflected in that period to make sure your accounts are accurate and balanced since everything matches your bank or credit card statements. Here's an article for further guidance: Reconcile an account in QuickBooks Online.

Furthermore, it would be best to seek assistance from your accountant to ensure that your tax payments and books are accurate and to avoid messing up the data. They'll be able to help and provide more expert ways of dealing with this situation.

Please let me know if you have other concerns or clarifications about reconciling accounts in QBO. I'll get back to you as soon as possible. Have a great day!

I have bi-weekly payroll, and the liabilities pay dates are always wrong... 

Which then produces wrong dates to the FED payment and I'm always getting charges late fees.

How can I change these dates in QB????

Thanks for joining the thread. Let me share information that could help you. It could be the scheduled tax payments were set up incorrectly, which may have led to the inaccurate display of the Period.

Let's review the list of scheduled tax payments to ensure accuracy and make any necessary changes. Here's how:

1. Go to the Employees menu, then select the Employee Center.
2. Click the Pay Liabilities tab.
3. In the Other Activities section, click Manage Payment Methods.
4. Go to the Schedule Payments menu, then review the description of each payment. 
5. Click the Edit button to modify the date to the correct pay period. 

Next, please proceed with the following steps:

1. Mark the Let me use a different payment (deposit) frequency box, then click Next.
2. Modify the schedule, then click Finish.

If the issue persists, I suggest contacting our QuickBooks Desktop Payroll Care Team. They can help verify your tax setup in a secure environment. Follow these steps:

1. Open QuickBooks.
2. Go to Help, then select QuickBooks Desktop Help.
3. Select Contact Us.
4. Enter your concern, then select Continue.
5. Choose Start messaging to connect with a support expert.

You can also read through this article: Set up and pay scheduled or custom (unscheduled) liabilities. It helps you learn how to manage scheduled or unscheduled liabilities.

If you more questions about your liabilities pay dates, leave a comment below. I'd be sure to answer them for you. Have a great day!