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I've attached a screen shot of the "Map vendor payment accounts" and in all honesty, I think this method is one of the dumbest things I've seen from Intuit. But in this perhaps I am missing a simple solution ....
Note the circle drawn around the "Account" number. This shows
** Numbers that are NOT in numerical sequence. This makes for an error prone way of trying to assign 1099 flags
** ALL of the numbers shown here have been INACTIVATED because I have restructured the GL COA to simplify processes and implement Class Tracking. In my mind, INACTIVE numbers should no longer appear in this list.
Am I simply missing the way to reorganize this listing into numerical sequence? If so, how?
I get that once assigned, changes mid-year aren't a good idea. However, once 1099's have been filed for a year, then changing the 1099 flag assignments shouldn't present a problem. In our case, whoever originally assigned these flags must have had a fair amount of drink before starting or a heavy-dose of medicinal goodies, as we have income accounts as well as expense accounts flagged for 1099's, and we need to make changes.
If there is a way to simplify this, please share. And I pray that someone in Intuit finally wakes up and changes this process to allowing a flag to be set in the Chart of Accounts maintenance screens where it belongs!!!
@Deadwood Al Well, for a starter, this website appears to have eaten your attachment.
Well, let's try actually attaching it. Forgot I had to be "signed in".....
We hear your sentiments regarding generating a flag for your accounts in your Chart of Accounts (COA) and customizing the accounts in numeric order from the Map vendor payments accounts page, Deadwood. Your suggestions matter to us, and I'm here to help you submit them to our product developers.
Please know that we can only customize the Map vendor payment accounts page to Show all or 1099 accounts. It is designed to display accounts in an Account type manner and not in numeric order.
Alternatively, you can consider setting a unique account number for the accounts you want to use for your 1099 vendor payment mapping. This way, you can promptly locate them from the list.
On the other hand, since 1099 account flagging and account list customization are essential to your business operations, it's best to send a feature request to our team. The feedback that you submit is reviewed thoroughly by our developers.
Here's how:
Regarding your concern about your inactive accounts still in the accounts section when mapping vendor payments, its purpose is for data integrity and financial record accuracy. Meanwhile, you can hide inactive accounts from the COA window anytime by clicking the Include inactive checkbox:
Finally, you may access these resources that supply comprehensive insights about managing your accounts and running 1099 reports in the software:
If you have more questions about 1099 vendor payment mapping and COA management, click the Reply button. We are always here to help you navigate through QuickBooks seamlessly.
to Ivan_G ...
You seem to have misunderstood my remark about seeing inactive accounts in the 1099 display: I am talking about the display ... the image I sent as an attachment earlier in this thread. The accounts that appear in that image are inactive accounts, and this is the display I am talking about. I certainly know how to hide inactive accounts in the Chart of Accounts display. In the display for assigning 1099 flags there is no reason to include inactive accounts in that display!
Even if an account is designated as inactive, any financial transactions linked to a specific vendor will still be recorded for 1099 reporting purposes, Deadwood. Let me share some insights about mapping your vendor payments account.
In QuickBooks Desktop (QBDT), despite the status of an account being inactive, all entries related to a vendor are meticulously tracked and documented. This detailed monitoring ensures that activities from dormant accounts remain traceable and adhere to necessary tax documentation standards.
This thorough supervision process is essential for upholding tax reporting standards and for documenting transactions. It enhances financial transparency by ensuring that all records are accurate and readily accessible for tax purposes.
Moreover, if you find any discrepancies in your 1099 forms or require adjustments, this guide will take you through the necessary corrections to ensure your tax documents are correct: Correct or change 1099s in QuickBooks.
Maintaining precise and compliant financial records is crucial for our operations, Deadwood. Should you have any further questions or need additional clarification, please don't hesitate to contact us. We are committed to ensuring transparency and compliance in all our financial processes.
to LouiseG ....
Even if an account is designated as inactive, any transactions linked to a specific vendor will still be recorded for 1099 reporting purposes, Deadwood. Let me share some insights about this matter.
I also would like to share some "insights" ... Unless I am completely mistaken, if an account is "inactive", QB won't allow transactions to be posted to it. Correct? Or will QB allow inactive accounts to have "activity"???? If I am correct, then there is no point in displaying inactive accounts in the screen where the 1099 flag is assigned (or unassigned). The idea that there SHOULD be an option to display inactive accounts IF the user CHOOSES to do so isn't a bad idea, but to FORCE ALL USERS to have to scroll through all kinds of accounts that may or may not be active (there is no identifying which are inactive right now) is a terrible waste of time ... oh, that's right, QuickBooks doesn't really care how much time users waste doing idiotic things as long as QB Team Members don't have to! For all the good things about QuickBooks ... and there are many ... there are also some glaring weaknesses and poor designs that exist because ... my opinion ... the system is designed by people today who have no concept of what really happens in the real world, and thus, can't design a system with efficiency and time considerations in mind.
Yes, the 1099 feature is rather lame.
It can also be destructive. For example, if you have your accounts all mapped and accidentally click the "report all payments" box, it immediately updates your account and there's no cancel - which is very un-QuickBooks like.
It just generally doesn't look like or act like QuickBooks. I've no idea why Intuit built the little monster. It was fine before. Probably better.
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