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BoosterMom
Level 2

Using Liabilities accounts for Internally-Committed Funds

I manage a non-profit's finances & am new to QB Online.  I am looking for ways to track funds that are committed (albeit not legally) but not yet spent. Two examples:

1) we received a donation that is earmarked but not yet completely spent; I need a place to record leftover earmarked funds. 

2) funds that have been committed internally to a philanthropic purpose. I want them to show up in reports as committed but not yet spent.

 

I created an 'Other Current Liabilities' account for each, but wasn't sure about 'Starting Date & Opening Balances' (I picked a date and used $0). I misspelled part of the Account Name & it will not allow me to edit the Account Name.  Then I started looking at the Register.

 

I'm assuming that I make a Journal Entry in the register.  Payee would be ourselves, I guess?  Is a new liability an Increase or Decrease?

 

When the funds are eventually spent from the asset account, do I make another JE to simply reverse the liability, or do some kind of transfer?

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