I appreciate the complete details you've provided, @wsenti0.

You're correct, whether you use either of the vacation payroll item options it should decrease your employee's accrual. The previous bookkeeper may have set up the first vacation payroll item incorrectly. Let's first review how vacation time accrual is set up in your QuickBooks preferences and as a payroll item.

Here's how:

1. Go to the Edit menu.
2. Choose Preferences.
3. Select Payroll and Employees.
4. From the Company Preferences, select the Sick and Vacation button.
5. Review the Vacatime time accrual details. 
6. Click Ok.

Once completed, let's review the details of the two vacation time payroll items. It's possible that the Salary Personal Time ( Salary Personal Time – G&A, it’s the same) is set up as a regular payroll item.

Here's how:

1. Go to the Lists menu.
2. Choose Payroll Item List.
3. Double-click on the Salary Personal Time – G&A, it’s the same salary. 

I've got here a screenshot to show you the difference between a regular salary payroll item and a vacation payroll item.

You can make the first payroll item inactive if it has the incorrect information.

Get back to us here if you have other questions.