I appreciate the suggestion but having to manually check a box for each employee means that I have to manually track each employees vacation accrual and with over 50 employees at any given time this doesn't seem like a good use of time. 

QB should be able to do this and I'm really searching for a resolution to this.  Right now, I am going to have to audit every single persons vacation and sick time and make adjustments where needed.  I just don't understand why there is not a solution to this but do appreciate all the feedback.   If anyone has any fixes to this I'd love to hear it.