Thanks for circling back to this thread and providing additional information about your concern, Falcon29108. I have details about how QuickBooks automatically fills in total amounts when using the PDF bill entry function.

The program populates data automatically based on the information provided in the bill. It fills the Category and Item details sections with the total amount as a starting point, assuming users will adjust these entries as needed.

While there's no direct option to prevent the automatic population of the total amount on either of these sections, you can consider entering a bill manually instead of the PDF import if that suits your needs.

Moreover, bills added manually appear directly in the Unpaid tab, and there's no need to review them. If you require assistance with bill management, please know that our QuickBooks Live Expert Assisted can offer tips and guidance to streamline your accounting processes, ensure accuracy in your financial records, and provide expert support, allowing you to focus more on growing your business.

We're committed to ensuring your business can focus on growth while maintaining healthy cash flow and vendor relationships. Comment below if you need further assistance managing your bills or other concerns in QuickBooks Online. We're always at your service.