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The approximate time adding a purchase order into a bill takes 2-3 minutes, as you also have mentioned. However, you can look for third-party applications that less time-consuming in adding purchase orders to the bill.
Let me help you find the app which suits your business needs and walk you through the integration. You can also click this link directly at apps.intuit.com.
I've added these articles, that help you manage your transactions like applying PO to the bill, pay a part of it, and run a report:
Additionally, you can check out these articles on how to categorize your expense receipts and bills:
Please know that you're always welcome to post if you have any other concerns. I'll be glad to help you at any time. Have a nice day!