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piperppp
Level 1

How to pay deposit on bill from vendor against a purchase order?

We have hardware we are buying from a vendor and they are requesting a 50% deposit before they ship the items. However, normally our process is Create purchase order>order items>receive items and record received in Quickbooks>Enter Bill Against Received Items. We can only do that process once we have physically received the items. Since they want to hold the items until we pay a deposit, and we have already created a PO, how do we move forward on paying this in Quickbooks? If I were to enter the bill and select the PO and connect the two despite not being received, I still run into the issue of have to change the line item prices on the PO to match only 50% of the order. And we don't want to change the line item prices on the PO because that tracks for our inventory. What would be the Quickbooks protocol for this?

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