I'm here to ensure this process goes as smoothly as possible for you, Piper. I'll assist you with managing your bills, ensuring everything is organized and up-to-date. Additionally, I will ensure that the 50% payment to your vendor is entered into QuickBooks Desktop (QBDT). This will help maintain accuracy in your records and keep your vendor payments on track.
First, you can create a check affecting Accounts Payable since you want to record the 50% downpayment without affecting the items. Here's how:
- Go to Banking and choose Write Checks.
- Enter the vendor name, date, and 50% payment amount.
- In the Account column, select Accounts Payable.
- From the Customer: Job column dropdown, pick the vendor name.
- Hit Save & Close.
Once you receive the items, convert the PO to the bill, then apply the 50% advance payment when paying the bill. Please refer to the steps below:
- Go to the Vendors menu, then Enter bills.
- Enter the vendor. You'll receive a prompt message to link a PO to the bill. Tap Yes to confirm.
- Fill in the other necessary fields.
- Hit Save & Close.
Then, apply the prepayment to the bill.
- Go to Vendors and click Pay Bills.
- Select the bill you want to associate with the prepayment.
- Tap Set Credits, then Pay Selected Bills.
- The 50% prepayment will be displayed in the Set Credits screen. Ensure that it is checked, then hit Done.
For further information about this process, you may check out this article: Record vendor prepayments or deposits for prepaid parts or services.
If you have any questions or need further assistance handling bills or payments, please do not hesitate to reach out. I am here to provide prompt assistance. Whether you need clarification about specific transactions or need additional help with QBDT or any related tasks, feel free to leave a comment. Your satisfaction is important to me, and I am committed to making sure all your financial management needs are met, Piper.
