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Replying to:
AnneMariee
QuickBooks Team

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Let me chime in and guide you on recording the second payment so you can reconcile your accounts in QuickBooks Desktop, Luna.

 

You'll need to write a check posted to the Accounts Payable (A/P) account to record the payment. This way, you can apply the check to an open bill in the future like a credit.

 

Here's how to write a check in QuickBooks Desktop:

 

  1. On the top menu, go to Banking.
  2. Select Write checks.
  3. Ensure that you select Accounts Payable in the Account field.
  4. Click Save & Close.

 

Once you're ready to apply the credit to an open bill, here's how to do it:

 

  1. On the top menu, go to Vendors.
  2. Select Pay Bills.
  3. Tick the bill you want to pay.
  4. Click Set Credits on the Discount & Credit Information for Highlighted Bill section.
  5. Mark the available credit. Then, press Done.
  6. Ensure the form is filled out accurately.
  7. Hit Pay Selected Bills.

 

For more information on credits and bills, you may check out these helpful resources:

 

For future reference, here's a comprehensive guide on ensuring your QuickBooks accounts match your real-life ones: Reconcile workflow.

 

Let me know if you have other questions about recording your transactions or reconciling your accounts in QuickBooks, Luna. I'll get back to you as soon as I can to help you out further. Take care!

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